Registration Policies

ADDING AND DROPPING COURSES

Students may add or drop courses in Banner Web by the academic calendar deadline for the term. The final registration will determine a student’s enrollment status as either full-time or part-time. A course that is dropped from a student’s registration will not hold an academic penalty nor appear on the student’s transcript. Tuition and fee charges, along with financial aid, will be adjusted based on the student's revised full-time or part-time enrollment status.

If a student experiences extenuating circumstances that prevented them from adding or dropping a course, a Late Add/Drop Appeal may be requested within 1-week following the original deadline. The Academic Dean for the college or school where the course is offered must approve all appeals.

ATTENDANCE POLICY

Regular class attendance is expected by the University and is the responsibility of the student. It is the responsibility of the student to understand the attendance policy in each course he or she takes, as outlined in each course syllabus. When absent, students remain responsible for finding out what class activities occurred during the absence, and making up missed work if the instructor permits it. When a student knows in advance that it will be necessary to miss a class session, the student should inform the instructor.

When a student has missed a significant portion of coursework, which may be difficult or impossible to make up, the student should confer with the course instructor to explore options, including withdrawal or late withdrawal from the course. The student also may consult with an Academic Adviser, the Dean of Students or designee, or the Registrar's Office to consider various options.

Absences occasioned by official University activities, such as participation in conferences, intercollegiate athletic events, musical performances, and other events, must be documented in advance through the Office of the Dean of Student Affairs. A student that knows that such absences will occur shall confer with the instructor in respect to such absences. Students may also contact the Office of the Dean of Student Affairs with questions about the University's policy on class attendance.

Policy on Reporting Non-Attendance or Non-Participation

In order to ensure compliance with the United States Department of Education (US DoE) financial aid reporting requirements, Southern Connecticut State University monitors attendance and reports all students who stop attending or participating in on-ground classes or stop participating in online classes to the US DoE. This policy pertains to undergraduate and graduate students.

  • Students who have never attended or participated in a class by the end of the second week of the semester will be reported to the Registrar via the designated electronic reporting portal. The student will be removed from the class roster by the Registrar's office unless approved for reinstatement in the third week.
  • Students who have attended at least one class must be reported as attended, but will receive a grade of FS. The faculty member will enter this grade and include the last date of participation when submitting both midterm and final grades. The FS grade will appear as an F on student transcripts.

AUDITING COURSES

Students must discuss the criteria for a successful audit and receive written approval from their instructor. While no final grade is issed for an audited course, students do have the right to take exams, write papers, and have them evaluated. The Audit Contract must be approved by the instructor prior to the start of the 4th week of the fall or spring semester, or prior to the start of the 2nd week for courses in a shorter term.

Students who audit a course pay regular tuition and fees for the course, but the course is not be eligible for financial aid or enrollment status purposes. Once a student selects the audit option it will not be possible to revert to a graded option following the add/drop registration period for the course.

CANCELLED COURSES

The university reserves the right to cancel courses having insufficient registration and to make changes in the schedule of classes when necessary. Students will be notified of a course cancellation via their Southern e-mail account. A student's enrollment status will be adjusted to either full-time or part-time based on the cancellation. The university also reserves the right to change instructors when necessary.

COURSE SUBJECTS AND NUMBERS

Course listings include those courses which have been offered within the past five years.  Graduate courses are numbered 500 -999. The subject abbreviations for graduate courses are:

Art ART
Athletic Training ATH
Biology BIO
Business Administration MBA
Chemistry CHE
Coastal Resilience CRM
Communication Disorders CMD
Computer Science CSC
Counseling and School Psychology CSP
Data Science DSC
Education EDU
Educational Foundations EDF
Educational Leadership EDL
English ENG
Environmental Education EVE
Environmental Studies ENV
Exercise Science EXS
French FRE
Geography GEO
Health and Movement Sciences HMS
History HIS
Information and Library Science ILS
Interdisciplinary Studies IDS
Italian ITA
Marriage and Family Therapy MFT
Mathematics MAT
Nursing NUR
Physics PHY
Political Science PSC
Psychology PSY
Public Health PCH
Reading RDG
Recreation and Leisure REC
Research Measurements RSM
School Health SHE
Science Education SCE
Sociology SOC
Social Work SWK
Spanish SPA
Special Education SED
Sport Management SMT
Teaching English Learners (TESOL) TSL
Women's Studies WMS/WGS
World Language and Literatures WLL

FULL-TIME AND PART-TIME STATUS

Full-Time Credit Load

To maintain full-time status, students must be admitted to a graduate program and registered for 9-15 semester credit hours.  Normally, a full-time student carries 12 credits each semester and students wishing to take more than 15 credits may request permission from their academic adviser, school/college dean, and the Dean of Graduate and Professional Studies before they register for classes by completing a Petition for Irregular Schedule.  There is an over-registration fee for registration of more than 18 credits (see Tuition and Fees).

Part-Time Credit Load

Part-time students registered in at least 6.75 credits are considered 3/4 time, at least 4.5 credits are ½ time, at least 2.25 credits are ¼ time, and less than 2.25 credits are less than ¼ time enrolled. Students may change their status through the end of add/drop of the semester based on registered credits, and should consult the Student Accounts Office and Office of Financial Aid & Scholarships to discuss the impact of a status change on billed charges and financial aid awards.

Credit Hour Definition

Southern Connecticut State University follows the NECHE Commission Review of the Credit Hour defined as an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutional established equivalence that reasonably approximates not less than:

  • One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
  • At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.
  • Our academic year is divided into two semesters, each approximately 16 weeks long, including finals week. Standard lecture courses are 3-credit hours and meet for either three 50-minute periods or two 75-minute periods per week (or at least 2.5 hours per week and 37.5 hours per semester). Laboratory courses follow a different schedule and may carry more or less credit.

INDEPENDENT STUDY

Matriculated students who have completed at least 9 credits of graduate work and have maintained at least a 3.0 GPA ("B") or better are eligible to apply for an independent study with the support of their faculty adviser.  Students who are considering an independent study should first review the policies and guidelines on the Application for Independent Study located on the Graduate School's website.

LEAVE OF ABSENCE

Graduate students must be enrolled in a course every spring and fall semester from the time of acceptance by the School of Graduate and Professional Studies until completion of all requirements for the graduate program. Failure to meet continuous enrollment requirements will result in an automatic withdrawal from the program.  

Students who need to take time off from their studies, with the intention of returning, must submit a Leave of Absence form and are strongly encouraged to meet with their advisor to discuss plans for degree completion. Students may elect to take a leave of absence due to a variety of personal or professional reasons.  A student should consider taking a leave of absence if a required course is not being offered in a given semester or if they are completing a comprehensive exam in a given semester and will not be taking any additional coursework.  

A graduate continuous enrollment fee of $150.00 per semester will be charged to any student who is on a leave of absence for each fall or spring and has not been charged tuition and fees for the semester. A student may petition for a waiver of the graduate continuous enrollment fee under certain conditions. A waiver may be authorized if A) the student has medical documentation supporting the waiver request; B) a required course was canceled by the University or the department is not offering a course needed for degree progression this semester; or C) in the opinion of the University President or designee, the student has special circumstances warranting a waiver.  All fee waiver requests must be approved by the Dean of the Graduate School or designee.   

The leave of absence will be effective upon receipt of the form by the Registrar’s Office, or as indicated by the student if completing the semester, whichever is later.  Leave of absence requests are not retroactive and will not be accepted after the last day of the semester.  Students may take a leave of absence for up to two consecutive semesters (12 months) without the need to reapply for admission when they return. Students who attend another institution while on leave must submit a Transfer Credit Request form and receive prior approval.  Students who fail to return within the approved 12-month time frame will be withdrawn from the University. Graduate students must complete all degree requirements within a six-year time frame and a leave of absence is counted as a part of that time.   

Students who take a leave prior to the end of the 12th week of the semester will receive grades of "W " (Withdrawn); thereafter, students will receive grades as assigned by the instructors.  Tuition and fee charges may be adjusted based on the student's effective date of the leave of absence if it falls within a withdrawal refund period.  Financial Aid recipients should contact the Office of Financial Aid & Scholarships, as this change in enrollment status may reduce financial aid awards, which could result in a balance due to the University and/or government.

Leave of Absence Appeal

The appeal process offers students the ability to request an adjustment to their effective date of withdrawal due to a leave of absence prompted by unforeseen extenuating circumstances that impacted their ability to remain in attendance at the University. The appeal process also exists for students serving in the United States Armed Forces, including the National Guard or Reserve, who have been called or ordered to active duty for a period of more than 30 consecutive days.  Students are expected to first exhaust all academic options with faculty and are encouraged to explore University services available including Academic Advisement, the Academic Success Center, and the Disability Resource Center. 

Students may file an Appeal to request a review of their circumstances within 30 days following the end of the semester under appeal. Please be advised that submitting this request does not change any current academic or financial responsibilities, though a review associated charges and financial aid will be conducted. Any reduction to charges authorized by the University President, or designee, will be calculated after any grant or scholarship aid retained. Appeals will be reviewed within 4-6 weeks, and a response will be sent to the students University email.

UNDERGRADUATE COURSES

A matriculated graduate student may obtain approval from their Graduate Coordinator to enroll in a maximum of 6 credits of undergraduate coursework at the 300 or 400-level to fulfill requirements towards a master's degree. Undergraduate courses can only be applied to master's degree programs and shall not fulfill requirements for any other graduate program.  Students in a master's degree program must still complete a minimum of 30 credits of graduate level coursework at the 500-level or above, in addition to completing all program specific requirements, to earn their degree.  All courses must fulfill a student’s current program requirements to be eligible for financial aid.

WAIVER EXAMS

Competency-based waiver exams may be available for graduate students who have the requisite skills and/or prior coursework necessary to waive one or more courses in their programs of study. These exams provide students with an opportunity to demonstrate competencies and receive credit for a particular course requirement. Graduate students seeking a waiver exam are encouraged to contact their department to determine if this option is available, for a particular program, or course.

The following graduate students may be eligible to petition to take a waiver exam:

  1. Working professionals with a strong academic and employment background in their field who can demonstrate competency for the waiver of a course requirement in their program of study.
  2. Those who have taken relevant coursework more than six (6) years ago that is equivalent to a course requirement in their program of study.

A graduate student who receives a satisfactory grade on a waiver exam as determined by the program, earns three (3) credits or the equivalent credit(s) of the course, and the course is waived from the student's program of study. 

Waiver credits are not considered when calculating a student's GPA. An "EP" is recorded on a student's transcript to indicate credit received through successful completion of a waiver exam.  A waiver exam may be taken only once. The Waiver Exam Fee for a waiver exam is $250.  

WITHDRAWAL

Course Withdrawal

Students considering a course withdrawal should confer with their instructor and academic adviser to understand their class standing prior to making this decision. To receive a ‘W’ grade, students must withdraw from courses in Banner Web prior to the end of the 12th week of classes or for an eight-week course prior to the end of the 6th week of classes. The withdrawal is effective upon the date submitted. For shorter terms, specific dates, and refund deadlines, please visit the Academic Calendar. Financial aid recipients should contact the Office of Financial Aid and Scholarships, as the withdrawn course(s) may reduce financial aid awards, which could result in the student owing funds to the University and/or government.

Late Course Withdrawal

If a student experiences extenuating circumstances that prevented them from withdrawing from a course by the deadline, a Late Course Withdrawal may be requested and submitted to the instructor up to the last day of classes. In a case where the instructor has determined a late withdrawal is justified, the instructor must submit the form for approval to the department chairperson.  If the instructor teaching the course is the department chairperson, the Academic Dean for the college or school where the course is offered may approve the late withdrawal. In addition, the Academic Dean must also approve any appeals received after the late withdrawal deadline.

University Withdrawal

Students who wish to withdraw from the university must submit a University Withdrawal form.  As an alternative, those students who need to take time off from their studies, with the intention of returning, should consult the Leave of Absence policy instead.  University Withdrawal will be effective upon receipt of the form or upon the date a student completes withdrawal from all courses.  

Students who withdraw prior to the end of the 12th week of the semester will receive grades of ‘W’; thereafter, students will receive grades as assigned by the instructors.  Tuition and fee charges may be adjusted based on the student's effective date of withdrawal if it falls within a refund period.  Financial Aid recipients should contact the Office of Financial Aid & Scholarships, as this change in enrollment status may reduce financial aid awards, which could result in a balance due to the University and/or government, and to discuss loan repayment and exit counseling requirements.

Students who stop attending the university without notification will be withdrawn at the end of the semester and will receive grades as assigned by their instructors.  Financial aid return calculations will be performed as of the midpoint of the semester, or the last reported date of attendance, whichever is later.  Students who do not take leave or return the following semester will also be withdrawn from the university.  

University Withdrawal Appeal

The appeal process offers students the ability to request an adjustment to their effective date of withdrawal prompted by unforeseen extenuating circumstances that impacted their ability to remain in attendance at the University. The appeal process also exists for students serving in the United States Armed Forces, including the National Guard or Reserve, who have been called or ordered to active duty for a period of more than 30 consecutive days.  Students are expected to first exhaust all academic options with faculty and are encouraged to explore University services available including Academic Advisement, the Academic Success Center, and the Disability Resource Center. 

Students may file an Appeal to request a review of their circumstances within 30 days following the end of the semester under appeal. Please be advised that submitting this request does not change any current academic or financial responsibilities, though a review associated charges and financial aid will be conducted. Any reduction to charges authorized by the University President, or designee, will be calculated after any grant or scholarship aid retained. Appeals will be reviewed within 4-6 weeks, and a response will be sent to the students University email.