Leave of Absence

To take a leave of absence and time off from your studies, but with the intention of returning, students must submit a University Withdrawal/Leave Option Form to remain matriculated at the University. Students may elect to take a leave of absence due to a variety of personal or professional reasons.  A student may consider taking a leave of absence if required course(s) are not being offered or if they are a graduate student completing a comprehensive exam in a later semester and will not be taking any additional coursework. Students are strongly encouraged to meet with their advisor to discuss plans for degree completion.

A leave of absence is effective when the Registrar’s Office receives the form or at the time indicated by the student if completing the semester, whichever is later. Requests are not retroactive and will not be accepted after the last day of the semester. Students may take a leave for up to two consecutive semesters (12 months) without reapplying for admission (see Readmission Policy). Those attending another institution during their leave must submit a Transfer Credit Request form and obtain prior approval. Failure to return within the 12-month period will result in automatic withdrawal from the University. Graduate students must complete all degree requirements within six years, or seven years for doctoral students, including any periods of leave.

After the drop period, students who take a leave before the 12th week will receive "W" grades; after that, grades will be as assigned by instructors. Tuition and fees may be adjusted if the effective date of withdrawal is within a refund period. Financial aid recipients should contact the Office of Financial Aid & Scholarships, as withdrawal may impact aid and result in a balance owed.

Leave of Absence Refund Appeal

The appeal process allows students to request a review and possible adjustment of their leave date or billed charges due to extraordinary circumstances. Appeals must be filed within 30 days following the end of the semester under appeal. Note that submitting an appeal does not alter current academic or financial responsibilities, but it will prompt a review of associated charges and financial aid. Any approved reductions in charges by the University President or designee will be calculated after considering any retained grant or scholarship aid.