University Withdrawal
Students who wish to withdraw from the university with no intention of returning must submit a University Withdrawal/Leave Option Form. The withdrawal becomes effective on the date the form is received or when all courses have been dropped or withdrawn. Students who withdraw after the drop period but before the end of the 12th week of the semester will receive grades of "W." After the 12th week, grades will be assigned by instructors based on coursework completed.
Tuition and fees may be adjusted if the effective date of withdrawal falls within the published refund period. Students receiving financial aid must contact the Office of Financial Aid & Scholarships, as withdrawal may affect aid eligibility, result in a balance owed, and require loan exit counseling.
Stopped-Out Students
Students who cease attendance during the fall or spring semester, without formally notifying the university, will be administratively withdrawn at the end of the semester and assigned grades by their instructors based on completed coursework. Financial aid adjustments will be calculated using either the midpoint of the semester or the last reported date of attendance—whichever is later. Students who do not return for the following fall or spring semester will also be withdrawn from the university.
MILITARY SERVICE EXCEPTION
Students who receive official military orders requiring active duty or a period of covered service are eligible to withdraw in accordance with federal law (38 U.S.C. § 3691A). Students must provide a copy of their official military orders to the University prior to the end of the semester. Once verified by SCSU Veterans’ Services, the University will process the withdrawal, and in accordance with federal requirements, no adverse academic or institutional financial action will be taken as a result of the withdrawal.
Students approved under this provision will receive grades of “W” for affected courses, regardless of the point in the semester in which the withdrawal occurs and will receive a refund of all tuition and fees (including payments for housing) for the academic term, in accordance with federal law.
Financial aid will be reviewed and adjusted in accordance with federal student aid regulations, which may require the return of funds to the U.S. Department of Education or other funding sources based on the student’s period of enrollment. Any resulting adjustments are governed by federal aid requirements and are not considered institutional penalties under this policy.
Students called to covered military service may elect either a withdrawal or a leave of absence, each of which has different academic and financial implications. Students are encouraged to review both policies and consult with the University to determine the most appropriate option based on their based on their progress in the term and the academic feasibility of completing coursework.
Refund Appeal
Students may request a review and potential adjustment of their official withdrawal date or billed charges in cases involving extraordinary circumstances. Appeals must be submitted within 30 days after the end of the semester in question. Submitting an appeal does not suspend current academic or financial obligations; however, it initiates a review of applicable charges and financial aid. If a reduction in charges is approved by the University President or designee, it will be calculated after accounting for any retained grant or scholarship funds.