Registration Policies

ADDING AND DROPPING COURSES

Students may add or drop courses in Banner Web by the academic calendar deadline for the term. The final registration will determine a student’s enrollment status as either full-time or part-time. A course that is dropped from a student’s registration will not hold an academic penalty nor appear on the student’s transcript. Tuition and fee charges, along with financial aid, will be adjusted based on the student's revised full-time or part-time enrollment status.

If a student experiences extraordinary circumstances that prevented them from adding or dropping a course, an Add/Drop Appeal may be requested within 1-week following the original deadline. The College or School Dean where the course is offered must approve all appeals.

ATTENDANCE POLICY

Regular class attendance is expected by the University and is the responsibility of the student. It is the responsibility of the student to understand the attendance policy in each course he or she takes, as outlined in each course syllabus. When absent, students remain responsible for finding out what class activities occurred during the absence, and making up missed work if the instructor permits it. When a student knows in advance that it will be necessary to miss a class session, the student should inform the instructor.

When a student has missed a significant portion of coursework, which may be difficult or impossible to make up, the student should confer with the course instructor to explore options, including withdrawal or late withdrawal from the course. The student also may consult with an Academic Adviser, the Dean of Students or designee, or the Registrar's Office to consider various options.

Absences occasioned by official University activities, such as participation in conferences, intercollegiate athletic events, musical performances, and other events, must be documented in advance through the Office of the Dean of Student Affairs. A student that knows that such absences will occur shall confer with the instructor in respect to such absences. Students may also contact the Office of the Dean of Student Affairs with questions about the University's policy on class attendance.

Policy on Reporting Non-Attendance or Non-Participation

In order to ensure compliance with the United States Department of Education (US DoE) financial aid reporting requirements, Southern Connecticut State University monitors attendance and reports all students who stop attending or participating in on-ground classes or stop participating in online classes to the US DoE. This policy pertains to undergraduate and graduate students.

  • Students who have never attended or participated in a class by the end of the second week of the semester will be reported to the Registrar via the designated electronic reporting portal. The student will be removed from the class roster by the Registrar's office unless approved for reinstatement in the third week.
  • Students who have attended at least one class must be reported as attended, but will receive a grade of FS. The faculty member will enter this grade and include the last date of participation when submitting both midterm and final grades. The FS grade will appear as an F on student transcripts.

AUDITING COURSES

Students must discuss the criteria for a successful audit and receive written approval from their instructor. While no final grade is issed for an audited course, students do have the right to take exams, write papers, and have them evaluated. The Audit Contract must be approved by the instructor prior to the start of the 4th week of the fall or spring semester, or prior to the start of the 2nd week for courses in a shorter term.

Students who audit a course pay regular tuition and fees for the course, but the course is not be eligible for financial aid or enrollment status purposes. Once a student selects the audit option it will not be possible to revert to a graded option following the add/drop registration period for the course. 

CANCELLED COURSES

The university reserves the right to cancel courses having insufficient registration and to make changes in the schedule of classes when necessary. Students will be notified of a course cancellation via their Southern e-mail account. A student's enrollment status will be adjusted to either full-time or part-time based on the cancellation. The university also reserves the right to change instructors when necessary.

COOPERATIVE EDUCATION

Cooperative Education provides firsthand working experience for students while they are studying for their degrees. In their junior or senior years, students may spend a semester or a six-month period working full-time or part-time in business, industry, or government as part of their undergraduate programs.

The employing firm or agency works closely with the University in guiding the student through a practical learning experience. Students earn a wage from the employer and are awarded from 1 to 12 academic credits, where 1 academic credit requires 50 hours of work, by the University upon the successful completion of the employment period. These credits are graded on a pass-fail basis and are applied to the student's academic program as free electives. For Interdisciplinary Studies, credit may be applied toward the 300-400 upper level requirement.

Junior or senior students who have completed 60 credits and have earned at least a 2.0 GPA are eligible to apply and participate in this program. Applications are available in the Center for Career Services. The student must receive written permission from his or her academic adviser, department chairperson, and dean as indicated on the application form. Employment periods are typically January 1-June 30 and July 1-December 31. Application deadlines are November 1 for January and April 1 for July.

The decision to recommend a student for participation in the program is based on academic and personal qualifications, on the nature of the work sought, on the number of cooperative employment opportunities available, and on the number of applicants. The final decision on the selection of candidates' rests with the employer. The University does not guarantee the placement of students in Cooperative Education. For more information, contact co-op@southernct.edu.

COURSE SUBJECTS AND NUMBERS

Course listings include those courses which have been offered within the past five years.  Undergraduate courses are numbered 100-499. The subject abbreviations for undergraduate courses are:

Accounting ACC
American Civic Leadership ACL
Anthropology ANT
Arabic ARB
Art ART
Arts Administration & Cultural Advocacy  AAC
Biology BIO
Business Information Systems BIS
Chemistry CHE
Chinese CHI
Communication COM
Communication Disorders CMD
Computer Science CSC
Cooperative Education CTR
Counseling and School Psychology CSP
Data Science DSC
Earth Science ESC
Economics ECO
Education EDU
Engineering EGR
English ENG
Environmental Studies ENV
Exercise Science EXS
Finance FIN
French FRE
Geography GEO
German GER
Health and Movement Sciences HMS
Healthcare Studies HLS
Hebrew HBR
Health Sciences HSC
History HIS
Honors HON
Information and Library Science ILS
Intellectual/Creative Inquiry INQ
Interdisciplinary IDS
Italian ITA
Japanese JPN
Journalism JRN
Judaic Studies JST
Latin LAT
Latin American and Caribbean Studies LAC
Literature LIT
Management MGT
Management Information Systems MIS
Marine Studies MAR
Marketing MKT
Mathematics MAT
Media Studies MDS
Music MUS
Nursing NUR
Philosophy PHI
Physics PHY
Political Science PSC
Portuguese POR
Psychology PSY
Public Health PCH
Reading RDG
Recreation and Leisure Studies REC
Respiratory Care RSP
Russian RUS
School Health SHE
Science Education SCE
Social Work SWK
Sociology SOC
Spanish SPA
Special Education SED
Sport Management SMT
Teaching English Learners TESOL TSL
Theatre THR
Tier 2 American Experience  T2AE
Tier 2 Creative Drive  T2CD
Tier 2 Cultural Expresssion T2CE
Tier 2 Global Awareness T2GA
Tier 2 Mind & Body T2MB
Tier 2 Natural World I: Physical Realm T2PR
Tier 2 Natural World II: Life and Environment  T2LE
Tier 2 Social Structure, Conflict, and Consensus  T2CC
Tier 2 Time & Place T2TP
Tourism, Hospitality, & Event Management THE
Women's Studies WMS
World Languages and Literatures WLL

FULL-TIME AND PART-TIME STATUS

Full-Time Credit Load

To maintain full-time status, students must be admitted to an undergraduate program and registered for 12-18 semester credit hours. Normally, a full-time student carries 15 credits each semester and students wishing to take more than 18 credits may request permission from their academic adviser and school or college dean before they register for classes by completing a Petition for Irregular Schedule. There is an over-registration fee for registration of more than 18 credits (see Tuition and Fees).

Part-Time Credit Load

Part-time students registered in at least 9 credits are considered 3/4 time, at least 6 credits are ½ time, at least 3 credits are ¼ time, and less than 3 credits are less than ¼ time enrolled. Students may change their status through the end of add/drop of the semester based on registered credits and should consult the Student Accounts Office and Office of Financial Aid & Scholarships to discuss the impact of a status change on billed charges and financial aid awards.

Credit Hour Definition

Southern Connecticut State University follows the NECHE Commission Review of the Credit Hour defined as an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutional established equivalence that reasonably approximates not less than:

  • One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
  • At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.
  • Our academic year is divided into two semesters, each approximately 16 weeks long, including finals week. Standard lecture courses are 3-credit hours and meet for either three 50-minute periods or two 75-minute periods per week (or at least 2.5 hours per week and 37.5 hours per semester). Laboratory courses follow a different schedule and may carry more or less credit.

GRADUATE COURES

Undergraduate matriculated students must be a senior with at least 90 earned credits and have a minimum 3.0 cumulative grade point average (GPA) to be eligible to enroll in graduate coursework (500-level or above). To apply, students must complete a petition and indicate if the graduate course will be applied to either a current undergraduate program requirement or a future graduate program requirement. Students may be approved for one graduate course per semester and may take up to 9 graduate credits overall. Accelerated pathway students are not required to complete a petition for graduate coursework outlined in their pathway.  Graduate courses must fulfill a student’s current undergraduate program requirements to be eligible for financial aid.

INDEPENDENT STUDY

Students who wish to pursue special research or other projects may request Independent Study in any department in the University. Forms for application for Independent Study are available in the offices of the academic deans.

LEAVE OF ABSENCE

Students who need to take time off from their studies, with the intention of returning, must submit a Leave of Absence form to remain matriculated at the University. Students may elect to take a leave of absence due to a variety of personal or professional reasons.  A student may consider taking a leave of absence if required course(s) are not being offered or if they are a graduate student completing a comprehensive exam in a later semester and will not be taking any additional coursework. Students are strongly encouraged to meet with their advisor to discuss plans for degree completion.

The leave of absence will be effective upon receipt of the form by the Registrar’s Office, or as indicated by the student if completing the semester, whichever is later.  Leave of absence requests are not retroactive and will not be accepted after the last day of the semester.  Students may take a leave of absence for up to two consecutive semesters (12 months) without the need to reapply for admission when they return. Students who attend another institution while on leave must submit a Transfer Credit Request form and receive prior approval.  Students who fail to return within the approved 12-month time frame will be withdrawn from the University. 

Students who take a leave prior to the end of the 12th week of the semester will receive grades of "W " (Withdrawn); thereafter, students will receive grades as assigned by the instructors.  Tuition and fee charges may be adjusted based on the student's effective date of the leave of absence if it falls within a withdrawal refund period.  Financial Aid recipients should contact the Office of Financial Aid & Scholarships, as this change in enrollment status may reduce financial aid awards, which could result in a balance due to the University and/or government.

Appeal Process

The appeal process offers students the ability to request an adjustment to their effective date of withdrawal due or billed charges for a leave of absence prompted by extraordinary circumstances. Students may file an Appeal to request a review of their circumstances within 30 days following the end of the semester under appeal. Please be advised that submitting this request does not change any current academic or financial responsibilities, though a review associated charges and financial aid will be conducted. Any reduction to charges authorized by the University President, or designee, will be calculated after any grant or scholarship aid retained.

WAIVER EXAMS

Waiver examinations may be available for students who, as a result of prior experience, have proficiency in subject areas equivalent to that of a student who successfully completes a course. Students should see the department chairperson of the appropriate subject area to see if a waiver examination is available.

Some departments offer waiver examinations in the fall and spring of each year. A student who receives an "A" or "B" on the waiver examination earns three credits and waives the course. A student who receives "C" on the waiver examination waives the course without credit. Any lower grade indicates a need to take the course.

Waiver credits are not considered when tabulating a student's GPA. An "E" is recorded on the student's transcript to indicate the course requirement is met by successful completion of a waiver examination without credit being awarded. An "EP" is recorded to indicate the same with credit being awarded. A waiver examination may be taken only once.

WITHDRAWAL

Course Withdrawal

Students considering a course withdrawal should confer with their instructor and academic adviser to understand their class standing prior to making this decision. To receive a ‘W’ grade, students must withdraw from courses in Banner Web prior to the end of the 12th week of classes or for an eight-week course prior to the end of the 6th week of classes. The withdrawal is effective upon the date submitted. For shorter terms, specific dates, and refund deadlines, please visit the full Academic Calendar. Financial aid recipients should contact the Office of Financial Aid and Scholarships, as the withdrawn course(s) may reduce financial aid awards, which could result in the student owing funds to the University and/or government.

Course Withdrawal Appeal

If a student experiences extraordinary circumstances that prevented them from withdrawing from a course by the deadline, a Course Withdrawal Appeal may be requested and submitted to the instructor up to the last day of classes. In a case where the instructor has determined a late withdrawal is justified, the instructor must submit the form for approval to the department chairperson.  If the instructor teaching the course is the department chairperson, the College or School Dean where the course is offered may approve the withdrawal. In addition, the College or School Dean must also approve any appeals received after the appeal deadline.

University Withdrawal

Students who wish to withdraw from the university without the intention of returning must submit a University Withdrawal form. University Withdrawal will be effective upon receipt of the form or upon the date a student completes withdrawal from all courses.  

Students who withdraw prior to the end of the 12th week of the semester will receive grades of ‘W’; thereafter, students will receive grades as assigned by the instructors.  Tuition and fee charges may be adjusted based on the student's effective date of withdrawal if it falls within a refund period.  Financial Aid recipients should contact the Office of Financial Aid & Scholarships, as this change in enrollment status may reduce financial aid awards, which could result in a balance due to the University and/or government, and to discuss loan repayment and exit counseling requirements.

Students who stop attending the university without notification will be withdrawn at the end of the semester and will receive grades as assigned by their instructors.  Financial aid return calculations will be performed as of the midpoint of the semester, or the last reported date of attendance, whichever is later.  Students who do not return the following semester will also be withdrawn from the university.  

University Withdrawal Appeal

The appeal process offers students the ability to request an adjustment to their effective date of withdrawal due or billed charges for a leave of absence prompted by extraordinary circumstances. Students may file an Appeal to request a review of their circumstances within 30 days following the end of the semester under appeal. Please be advised that submitting this request does not change any current academic or financial responsibilities, though a review associated charges and financial aid will be conducted. Any reduction to charges authorized by the University President, or designee, will be calculated after any grant or scholarship aid retained.