Admission

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DEGREE AND NON-DEGREE STUDENTS

Students may register for graduate classes as degree seeking students or as non-degree seeking students. All students registering for graduate courses must hold a baccalaureate degree or the equivalent from a regionally accredited college or university and show promise of ability to pursue graduate study in the area.  Institutions without regional accreditation, but that are licensed in Connecticut by the Office of Higher Education, will be reviewed on a case-by-case basis by the Provost or Provost's designee. 

Non-matriculated graduate students may apply a maximum of nine credits toward any graduate program. In addition, non-matriculated students may only be registered part-time (<9 credits). Graduate programs have the right to exclude non-degree students from courses offered for degree seeking students in their degree programs.

No applicant is accepted or rejected because of race, color, sex, age, creed, national origin, or disability, and it is expected that the student body will reflect a wide range of cultural values and backgrounds.

MINIMUM ACCEPTANCE STANDARDS

Certificate Program

For applicants to a Graduate Certificate Program, minimum standards include a bachelor's degree from a regionally accredited college or university with an undergraduate cumulative grade point average of at least 3.0 and the recommendation of the graduate program coordinator.

Master's Degree Program

For applicants to a master 's degree program, minimum standards for acceptance to Graduate School include a bachelor's degree from a regionally accredited college or university with an  undergraduate cumulative grade point average of at least 3.0 (scale A = 4.0) and the recommendation of the graduate program coordinator. Transcripts from institutions without Regional Accreditation, but that are licensed to operate in Connecticut, will be reviewed on a case-by-case basis by the Provost or his/her designee. Note: Applicants who do not meet the minimum GPA requirement for admission may be eligible for conditional admission. (See Conditionally Matriculated Students under Categories of Graduate Students.) Initial teacher certification programs  require  an  overall  undergraduate grade point average of at least 2.7 as mandated by the Connecticut State Department of Education. Students who have done previous graduate work must have a minimum graduate grade point average of 3.0 to be considered for admission to a graduate program.

Sixth Year Program

For applicants to a sixth year program, minimum standards include a master 's degree from a regionally accredited college or university, a grade point average of at least 3.0, and the recommendation of the graduate program coordinator. Transcripts from institutions without Regional Accreditation, but that are licensed to operate in Connecticut, will be reviewed on a case-by-case basis by the Provost or his/her designee. Note: Applicants who do not meet the minimum GPA requirement for admission may be eligible for conditional admission. (See Conditionally Matriculated Students under Categories of Graduate Students.) Most graduate programs have requirements that go beyond minimum Office of Graduate Admissions requirements.

Doctoral Program

For applicants to a doctoral program, minimum standards include a master 's degree from a regionally accredited college or university, a grade point average of at least 3.0, and the recommendation of the graduate program coordinator. Transcripts from institutions without Regional Accreditation, but that are licensed to operate in Connecticut, will be reviewed on a case-by-case basis by the Provost or his/her designee. Most graduate programs have requirements that go beyond minimum Office of Graduate Admissions requirements. Note: Applicants who do not meet the minimum GPA requirements for admission may be eligible for conditional admission. (See Conditionally Matriculated Students under Categories of Graduate Students.)

Note: All undergraduate courses taken are used to calculate a cumulative GPA, including those courses that have been retaken through grade replacement and/or Fresh Start programs.

RECORDS RETENTION AND DISPOSAL

All application materials become part of the permanent records of Southern Connecticut State University and will not be returned. Access to this material is limited under the Family Rights and Privacy Act of 1974. Applicants who are not admitted, or who are admitted and do not register, do not have access to their application files. Materials received from applicants who do not complete their application or are not admitted are held for two years before being destroyed.

APPLICATION PROCEDURES

Those who seek admission to a graduate degree program apply online at the Office of Graduate Admissions website: https://www.southernct.edu/gradadmissions/.

Applicants should read the introductory portions of this catalog and the pages describing the program for which they are interested. Questions about admissions procedures should be directed to the Office of Graduate Admissions. Questions about specific program content should be directed to the Graduate Program Coordinator or Department Chairperson identified in this catalog. Students who are planning to apply for financial aid should pay particular attention to deadlines for submission of financial aid forms and deadlines for matriculation.

Applicants are urged to submit the completed application and credentials well in advance of the  semester for which they seek admission. There is no guarantee that any application received after August 1 for the fall term and January 1 for the spring term will be processed in time for the term for which the applicant seeks admission, even though the file may be complete. Although the Office of Graduate Admissions has a rolling admissions process for the fall and spring terms, a number of departments have established application deadlines. (Refer to section on Programs, Courses, and Faculty). There are also deadlines by which applications must be submitted for each spring and fall term. Please see the Office of Graduate Admissions website for those dates. Those who are applying for programs that include teacher certification should allow a minimum of six months from receipt of application to admission. All applicants for admission must:

Complete and submit online an official application.

Pay a $50 non-refundable/application fee when submitting the official application form. Applications are required to pay the $50 application fee by credit card.

Request (in writing) that official transcripts from each college or university attended be sent to the Office of Graduate Admissions Application Processing Center at PO Box 8057 Portsmouth, NH 03802 (Note: Applicants to Certificate Programs need only request all transcripts from the college or university for applicants' highest degree earned.) Transcripts received from the student will not be considered official. Transcripts must be re-submitted when an applicant applies for subsequent graduate programs. Transcripts received in application to previously earned degrees at Southern are not kept on file indefinitely. SCSU requires official transcripts of all previous academic work from every college or university attended from which overall undergraduate and graduate grade point averages can be calculated. The cumulative grade point average for all undergraduate courses at each institution will be used in the calculation of the undergraduate grade point average. The same process of considering grades of all graduate courses is used to calculate the overall graduate grade point average.

Applicants applying to Southern’s graduate programs, who participated in a Southern supported study-abroad program while enrolled as an undergraduate, may have their international credit evaluated by the Office of International Education, in lieu of having a transcript evaluation performed by a NACES member evaluation agency. Transcripts from outside the United States must be evaluated (course by course) by one of the following credential evaluating agencies, at the applicant's expense:

World Education Services, Inc., www.wes.org, Phone: 212.966.6311, Fax: 212.739.6100.

Josef Silney & Associates Evaluators, Inc., www.jsilny.com, Phone:  305.273.1616, Fax: 305.273.1338.

Global Credential Evaluators, Inc., www.gcevaluators.com, Phone:  800.707.0979, Fax: 979.690.6342.

Educational Credential Evaluations, Inc., www.ecmc.org, Phone: 1-855-810-4922, Fax: 866.296.8795

Request an appointment with the Graduate Program Coordinator of the graduate program to which you have applied after you have been notified that your application file is complete.

Letters of recommendation should be uploaded directly through the application portal or sent to the Office of Graduate Admissions Application Processing Center at PO Box 8057 Portsmouth, NH 03802.

Resident aliens must provide a copy of their alien registration cards to the Office of Graduate Admissions or upload a copy (both sides) through the graduate admissions portal.

After fulfilling all requirements for admission, the applicant should meet with the Graduate Program Coordinator.

Although many graduate programs send departmental letters of acceptance to applicants, no student is officially accepted by the Office of Graduate Admissions until he or she receives a letter of acceptance from the Director of Graduate Admissions.

Admission requirements for any particular graduate degree program may exceed the minimum admission standards of the Office of Graduate Admissions. Requirements for admission to each program are listed in the program section of this catalog. Applicants may apply to only one specific program at a time.

The applicant is responsible for ensuring that all materials and documentation for the application file are complete. Applicants may view the status of their applications through the graduate admissions portal available here: https://www.southernct.edu/gradadmissions/graduate-application.html. Application files that are incomplete at the end of the first day of classes will be withdrawn. Applicants that have pending applications (with no official decision), and who wish for their application to be moved to a future term, must notify the Office of Graduate Admissions in writing no later than the first day of classes for the term to which the applicant originally applied. Applications may only be moved within a year of the original date of the application. Please note, Marriage and Family Therapy applications cannot be moved forward.

Students who are admitted to the Office of Graduate Admissions and who do not register for courses for the term for which they are admitted, are automatically withdrawn and will need to reapply.

Students who seek financial aid must be considered matriculated by the end of the first week of classes in the semester for which they are applying to qualify for financial aid.

Accepting Admission

All admitted students must accept their admission to the university. Full-time students must accept their admission and pay a $200 deposit.

Immunization Requirements

All full-time and part-time graduate students are required to have properly completed health forms on file at Student Health Services prior to registration.  Students can enter their immunization information on the Connecticut State University Student Health Services Form available on the Student Health Services website and then submit the paper copy of the form for verification by the Student Health Services staff.  Please note that students will not be considered fully compliant with the requirements until the information is verified.  

Additional Immunization Requirement for On-Campus Resident Students

Connecticut State Statutes also require that all students living in campus housing are required to be vaccinated against meningitis within the past five years prior to enrollment. 

The university reserves the right to deny registration and campus housing to any student not in compliance.

ADMISSION OF INTERNATIONAL  STUDENTS

International students are subject to all requirements for admission to the Office of Graduate Admissions and all program requirements. In addition, to be considered for admission, each international applicant must submit a completed "Application for Admission to Graduate Study" form and meet the following requirements:

Hold the foreign equivalent of a United States bachelor's degree from an internationally recognized institution of higher education with an undergraduate grade point average of at least "B." (On various grading scales this would be at least 3.0 on a 4.0 scale, 14 on a 20 point scale, 80.0 from Chinese institutions, 1st Class or Division from Indian institutions, and upper 2nd Class Honors from British systems. Other grading systems will be evaluated on receipt of transcripts and certified evaluation of those transcripts.)

Present certified copies and certified English translations of all academic achievements in each college or university attended. A diploma is not sufficient. The complete record of courses and marks earned and/or record of subjects and examination results must be received. Documents presented by applicants must detail the award of either a bachelor 's degree or equivalent or a graduate degree.

Provide a certified evaluation of foreign transcripts and credentials (course by course with grades) from World Education Services; Josef Silny & Associates Evaluators, Inc.; Global Credential Evaluators, Inc.; or Educational Credential Evaluators Inc.  Applicants may utilize other agencies, provided they are members of the National Association of Credential Evaluation Services (NACES), in doing so the applicant assumes all risk of using an agency other than World Education Services; Josef Silny & Associates Evaluators, Inc.; Global Credential Evaluators, Inc.; and Educational Credential Evaluators Inc. Applicants are responsible for payment of fees charged by these agencies.

International applicants must submit an International Student Profile Form for Graduates, and a current and original bank statement verifying financial resources are available or guaranteed for the first calendar year at Southern. F1 students transferring from a college or university in the United States must also submit copies of all I-20 forms issued, copies of their visa, passport and I-94 card and a completed Transfer Form (the Transfer Form can be obtained at the International Student Office at SCSU.)

For applicants whose native language is not English, one of the following is required: a score of at least 550 written/213 computer/79 or above on Internet based exam on the Test of English as a Foreign Language (TOEFL); successful completion of ELS 112—English for Academic Purposes; or an IELTS score of 6.5 or higher. Each student should request that his or her score be sent directly to the Southern's Office of Graduate Admissions (Code 3662). TOEFL scores are valid only for two years from expected date of acceptance.

Applicants who wish to begin graduate studies must submit all credentials required by the International Student Services by April 1 for the fall semester and October 1 for the spring semester. Applicants transferring from a college or university within the U.S. must submit their application and International Student Profile Form by July 1 for the fall semester and by November 1 for the spring semester.

Permanent Residents must provide a copy of their Permanent Resident card.

The Internal Revenue Service requires the university to apply U.S. withholding and reporting rules consistent with the U.S. tax status of resident and non-resident aliens. Resident aliens are taxed as U.S. citizens, while non-resident aliens are taxed under different withholding and reporting rules. Therefore, as part of the application process, the university requires additional information from international students. Once an application has been submitted, the Office of Graduate Admissions will email each international applicant with a Web site, login, and password to complete the additional information required by the United States federal government. Please provide a valid email address on your application. Your application cannot be processed until you have completed this requirement.

ADMISSION TO POST-BACCALAUREATE TEACHER CERTIFICATION PROGRAMS

The Post-Baccalaureate Teacher Certification Programs offer a defined set of courses beyond the undergraduate degree to prepare candidates for Connecticut teacher certification, though they do not lead to a degree.  These programs require a bachelor's degree for admittance.  However, since these programs are composed of undergraduate coursework, they are offered as undergraduate programs.  For information, please refer to the Admission section of the Undergraduate Catalog.

CATEGORIES OF GRADUATE STUDENTS

Students who are intending to pursue or who are currently engaged in coursework in the School of Graduate and Professional Studies are classified as Matriculated, Conditionally Matriculated, Granted Early Acceptance, or Non-Matriculated.

Matriculated Students

Matriculated students have met all requirements of the Office of Graduate Admissions and the academic program and have received a letter of acceptance from the Director of Graduate Admissions.

Conditionally Matriculated Students

Any student who has an undergraduate grade point average falling between 2.5-2.99 can be considered for conditional admission providing: No graduate coursework, and recommendation. For students with previous graduate coursework where the graduate grade point average falls below a 3.0, no conditional acceptance may be considered by a Graduate Program Coordinator for conditional admission under the provisions of the Graduate Council's "Policy and Procedure for Recommending Conditional Acceptance" and has been granted conditional admission. The conditions of admission and the time frame for meeting the conditions are stated in the letter of acceptance sent to the student. Conditional acceptance is not granted for teacher certification programs unless approved by the Dean of the School of Education.

A student who fails to meet any or all terms of conditional acceptance will be dismissed. Following dismissal, the student may continue to register for up to nine credits as a part-time, non-matriculant. After completing these additional nine credits as a non-matriculant, the student may reapply to the Office of Graduate Admissions if an overall grade point average of 3.0 or higher has been achieved with no individual grade lower than "B" (3.0). Readmission is not guaranteed. A readmitted student must achieve a minimum grade point average of 3.5 in the next 12 credits of coursework taken. Should the student fail to achieve the required 3.5 grade point average, he or she will be dismissed from the School of Graduate and Professional Studies with no option for readmission.

Students Granted Early Acceptance

A limited number of graduating seniors may be granted early acceptance to the Office of Graduate Admissions. Early acceptance requires an overall grade point average of 3.0 (B) or higher, and a completed application file. Early admission is conditional. A final transcript noting the degree and date awarded must be received by the Office of Graduate Admissions prior to the beginning of the first semester of graduate enrollment.

Non-Matriculated Students

Students who take graduate courses at Southern and are not in one of the categories above are classified as non-matriculated students. Non-matriculated students should have verification of having been awarded a bachelor 's degree on file and must meet any program and course requirements to register. A maximum of 9 credits taken as a non-matriculated student may be applied to a graduate program. Non-matriculated students may only take classes on a part-time basis.

PROGRAM OF GRADUATE STUDY

At times it is necessary or desirable to make a revision in a program.  This must be done by submitting a revised program form to the Dean of Graduate and Professional Studies.  Changes should be submitted at the beginning of a student's last semester.

If a program is being revised from one academic department to another, the student must file a new application and pay the $50 application fee. If a program is being revised within the same department, a new application is not required. Transcripts may also need to be resubmitted if required by the department to which the student is transferring.

GRADUATE COURSE SCHEDULING

Graduate courses and programs at Southern Connecticut State University are almost exclusively evening offerings. Courses, laboratory sessions, and other pertinent activities are scheduled in the late afternoon and evening during the fall and spring semesters. During summer sessions, graduate courses are offered in the morning and in the evening. A growing number of courses are offered on-line. Undergraduate courses are numbered 100 through 400. Graduate level courses are numbered 500 and higher.

In many graduate programs it is possible for students who wish to enroll on a full-time basis to plan their degree progress such that it can be completed in one academic year and two summer sessions. However, most graduate programs are planned for part-time study over two, three, or four years.

Matriculated graduate students are encouraged to register from early April through May for the fall term and early November through December for the spring term for optimal course selection. The university reserves the right to cancel courses having insufficient registration and to make changes in the schedule of classes when necessary.

The university also reserves the right to change instructors when necessary.

ENTRANCE EXAMINATIONS  POLICY

Those programs that require the Graduate Record Examination (GRE), the Graduate Management Admissions Test (GMAT), or other standardized admissions assessments may, at their discretion, waive the requirement for any applicant who currently holds a graduate degree from a regionally accredited college or university.

NEW GRADUATE STUDENT ORIENTATION

The Office of Graduate Admissions hosts an annual orientation session for newly admitted graduate students the week before classes begin for the fall semester. New students are invited to learn about the various university services available to them. Each student also has the opportunity to have a photo taken for the university identification card, obtain a parking permit, and purchase textbooks. A welcoming reception is held after the program so that new students can meet with members of the graduate faculty as well as other new graduate students.