Academic Standards

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Standards of academic achievement provide fair and consistent measures for evaluating the growth and success of students, giving direction and guidance to both the student and the faculty for attaining individual and institutional goals.

ACADEMIC HONESTY POLICY

The integrity of scholarship is the cornerstone of the academic and social structure of the university. It is the expressed policy of the university that every aspect of undergraduate academic life, related in whatever fashion to the university, shall be conducted in an absolutely and uncompromisingly honest manner. Violations of academic honesty are grounds for a failing grade and may result in dismissal from the university. For more information, see the Student Handbook or BOR/CSCU Code of Conduct.

STUDENT COURSE LOAD

The college year is divided into two semesters, each approximately 16 weeks long. Most courses carry three units (or semester hours) of credit, and meet for either three 50-minute periods or two 75-minute periods per week. Some laboratory courses follow a different schedule and may carry more or less credit. Students are expected to spend a minimum of two hours weekly on out-of-class preparation for each credit hour they carry.

Normally, a full-time student carries 15 credits each semester, but this total may vary from 12 to 18 credits. Students wishing to take more than 18 credits must request permission from their academic adviser and school dean before they register for classes.

A petition for an Irregular Schedule is available online or in the Registrar's Office. Students enrolled in 9-11 credits are three-quarters time, 6-8 credits half-time, and under 6 credits, less than half-time.

GRADING SYSTEM

The following grades are used on the academic records:

Exceptional Superior Average Passing Failure
A+ B+ C+ C- F
A B C D+  
A- B-   D Incomplete:
      D- I
        Incomplete Extension:
        I+

P = Pass in a course where all students receive P or F
S = Pass in a course taken for Pass-Fail Option
Z = Satisfactory Audit

In addition, certain codes are used to indicate a course status:

E = No credit awarded via waiver exam
EP = Credit awarded via waiver exam
N = Student never attended
R = No grade reported by instructor
W = Officially withdrawn

Pass-Fail Option

With the approval of their adviser, matriculated students who have completed at least 45 credits are eligible to register for certain courses on a pass-fail basis. The Pass-Fail option is blind in that the instructor is not aware of the student's use of the Pass-Fail option until after the grades are submitted.

The courses for which the Pass-Fail option is used may not be applied to the Liberal Education Program or to the requirements of a major or minor. Students may take a total of only five courses on a Pass-Fail option, with only one taken in any given semester.

The final grade will be reported as "S" if the final grade earned is "D-" or higher. This grade earns zero quality points, has no effect on the GPA, but does count as attempted credit. If the final grade earned is not passing, the final grade will be reported as "F". This grade earns zero quality points, but will impact the GPA, and does count as attempted credit.

The application form is available online or in the Registrar's Office and must be approved by the adviser and submitted to the Registrar's office prior to the beginning of the fourth week of the semester.

For the Spring 2020 Semester Only: 

With the approval of their adviser (and of their department chairperson for courses in the student’s major or minor), matriculated students are eligible to register for certain courses on a pass-fail basis. The Pass-Fail option is blind in that the instructor is not aware of the student's use of the Pass-Fail option until after the grades are submitted.                  

The Pass-Fail option may be used for electives, the Liberal Education Program, or the requirements of a major or minor (as decided by the department housing the major or minor).During the Spring 2020 semester, there is no limit on the number of courses, that may be taken under the Pass-Fail option.                  

The final grade will be reported as "P" if the final grade earned is "D-" or higher.  This grade earns zero quality points and has no effect on the GPA but does count as attempted credit. If the final grade earned is not passing, the final grade will be reported as "F". This grade earns zero quality points, but will impact the GPA, and does count as attempted credit.                  

Once a student has selected the Pass-Fail option, it will not be possible to revert back to a graded option. Pass-fail contracts must be approved and submitted to the Registrar's Office by May 1, 2020.

Repeating a Course

A course may be taken more than once but, unless specifically noted otherwise, credit may be offered only once toward degree requirements.  If a course is repeated outside of the grade replacement policy, both grades will appear on the permanent record and will be used in determining the cumulative GPA.  Course repeats may not be covered by financial aid.  Please see the financial aid policy for more information:  https://inside.southernct.edu/onestop/financial-aid/financial-aid-repeat-coursework-policy.

Incomplete Courses

A temporary grade of "Incomplete" (I) is recorded when a student has a valid reason as determined by the instructor for not meeting a partial requirement in a course prior to the termination of the semester. The student requests Incomplete status from his or her instructor. If granted, the Incomplete must be removed not more than 30 days after the next semester begins.

If the instructor is giving the student longer than the 30 day period to complete coursework, then the instructor must file a Grade Change with the Registrar's Office, to "Incomplete Extension "(I+) with a new deadline.

If the student fails in his responsibility to complete the work, the grade automatically becomes a failure, "F". Students should be aware that a grade of incomplete may impact financial aid.

Grade Point Average (GPA)

In order to determine a student's Grade Point Average (GPA) letter grades are assigned grade points as follows:

A+ = 4.0 B+ = 3.3 C+ = 2.3 D+ = 1.3 F = 0
A = 4.0 B = 3.0 C = 2.0 D = 1.0  
A- = 3.7 B- = 2.7 C- = 1.7 D- = .7  

A student's GPA is determined by dividing the total number of quality points received by the number of credits attempted.

The following grades earn zero quality points, have no effect on the GPA, but do count as attempted credits:  "EP", "I", "I+", "N", "P", "R", "S", and "W".

The following grades earn zero quality points, have no effect on the GPA, but do not count as attempted credits: "E" and "Z".

If a course is repeated, both grades will be used in determining the cumulative GPA, unless excluded by the Grade Replacement Policy. Credit may only be earned once for a repeated course. The GPA of a transfer student is based solely on the courses taken at Southern.  The GPA of a Fresh Start student excludes prior grade points and attempted credits.

Quality Point Ratio (QPR)

For programs that may require students to meet a certain Quality Point Ratio (QPR) standard, it is determined using the same method as described above for the GPA, except that there are no exclusions for courses eligible for Course Grade Replacement or Fresh Start policies.

GRADE REPLACEMENT

A student may retake a course for a different grade by registering for the course again. Although both grades will appear on the student's transcript, the higher of the two course grades will be used to calculate the student's University GPA. Students may not utilize grade  replacement for a course taken under the pass-fail option, as a 'Pass' is not calculated in the student's University GPA.  If the student receives the same grade in both semesters, the new grade will replace the old grade and the new grade will be used to calculate the current semester’s GPA. The student shall receive credit for the course only once. 

Students are strongly encouraged to meet with their academic advisors before pursuing a replacement grade. Replacement may be pursued only once per course, and only for a total of five courses. The first five courses retaken will be the ones for which the grade will be replaced. If a course taken as a writing intensive "W" course is retaken without a “W” designation, the higher of the two course grades will be used to calculate the student's University GPA. The original “W” may still be used to fulfill a “W” requirement, as long as the student received a passing grade for the "W" course.

Once awarded a degree, a student may not go back and replace individual courses within that degree. Note that some SCSU programs may require that all grades be used to calculate the student's University GPA.

GRADE APPEAL

Preliminary Information

In accordance with SCSU's educational mission, this policy articulates the procedure and criteria for the appeal of a final course grade. This Grade Appeal Procedure is intended to be fair, equitable and transparent.

Following discussion with the Instructor , the Grade Appeals Procedure consists of two parts:

Level 1 – Mediation with Department Chairperson / Program Director (hereafter referred to as 'Chairperson')

Level 2 – University Academic Standing Committee (UASC)

See Section V. below for detailed information about each part of the appeal process.

I. Grounds for Grade Appeals: Palpable Injustice

In the interest of clear communication to Students about University standards and procedures, the following definitions and descriptions of the acceptable grounds for a grade appeal are presented:

The sole acceptable basis for a grade appeal is the demonstrable commission of a "palpable injustice" in the determination of a Student's final grade by the Instructor. Students may use the appeals process when there is evidence to show that:

A. A mathematical or clerical error resulted in the entry of an incorrect grade; or

B. A final grade was determined by methods and criteria different from those used for determining the final grades of others in the same class; or

C. A final grade was assigned arbitrarily, capriciously, or on the basis of bias or prejudice, without reference to grading criteria as established (for instance) in the syllabus, assignment instructions, and/or University catalog.

The University Academic Standing Committee (UASC) shall make its determination in appeals brought before it solely upon the grounds listed above; a grade change is not warranted, for instance, when the Committee simply disagrees with the grade assigned by the Instructor, would have assessed the Student's work differently, would have graded differently, would have rounded off to the next highest grade, or would have preferred a different evaluation procedure.

II. Assumptions

A. The determination of grades is the responsibility of the Instructor of the course.

B. Grade appeal procedures apply only to the change of a grade under conditions specified in section 4.2.2.2 of the faculty Collective Bargaining Agreement. The appeal process may be initiated after a final grade has been submitted or after a request for a late withdrawal has been denied by the Instructor.

C. All parties work in good faith to arrive at a resolution during all stages of the process.

III. General Guidelines

A. Grade appeals must be initiated on an individual basis by the Student claiming a palpable injustice.

B. A Student may submit a grade appeal within one of four timeframes:

First - Appeals are reviewed in the fall or spring semester that follows the semester in which the grade was earned, hereafter referred to as Appeal Semester (see V. A-D). This applies to courses taken during summer, winter, or spring break sessions. For courses of an 8-week (or fewer) duration, the grade appeal may be made in either of the next two 8-week course periods directly following the semester in which the grade was earned, or during the summer if applicable. The deadlines for the 8-week courses appear in parentheses after the description of each level of the appeals process in section V of this document.

Second - If a grade earned during the spring semester or a summer term prevents a Student from continuing in the Student's program or major, an appeal may be filed during the summer (see section VI.).

Third - If a Student is appealing an "F" grade for which the origin was an "Incomplete" grade that reverted to "F" after the expiration of the thirty-day period to complete coursework after the beginning of the following semester, the appeal timetable shall begin when the "F" grade becomes available to the Student and shall follow the normal academic-year appeal schedule, adjusted to allow for the same number of weeks.

Fourth - Graduating Students shall typically appeal the grade following the established Grade Appeal Procedure. If, however, a graduating Student is appealing a grade that prevents the Student from graduating, it is recognized that time of graduation may be affected if the established Grade Appeal Procedure is followed. In this case, the Instructor, Department Chairperson, and UASC shall expedite the student's appeal with all due procedural promptness.

C. The week of Spring Break shall not be counted when determining how long the grade appeal has been in process.

D. If the Student's graduation may be delayed due to the appeal process, permission may be given by a Department Chairperson for the Student to take subsequent or required courses within the Department.

E. All Grade Appeal forms and documents must be typed; no handwritten forms shall be accepted.

F. For purposes of record-keeping and administrative accounting to governmental regulatory authorities, a copy of the grade appeal form must be filed with the Dean of the Instructor's school or college at each stage of the appeal process. The Chairperson is responsible for forwarding copies to the Dean's office for Level 1 appeals, and the UASC is responsible for forwarding copies to the Dean's office for Level 2 appeals.

G. Students are strongly advised to keep their own copies of all grade appeal forms and supporting documents.

IV. Discussion with Instructor

A. Initiate Discussion

Deadlines: end of week 1 of the Appeal Semester for Student to initiate discussion of disputed grade with the Instructor; end of week 2 to reach agreement. (8-week courses: same.)

Student initiates discussion with the Instructor. The Student and Instructor attempt to settle the matter in good faith. If an agreement is reached to change the grade, the Instructor shall submit the grade change to the Registrar's Office within one week. If an agreement has not been reached by the end of week 2, the Student may initiate a Level 1 appeal by submitting the Grade Appeal Form to the Instructor's Chairperson by the end of week 3.

B. Absent Instructor

An Instructor shall be deemed absent when either of the following apply: 1) the Instructor is no longer employed by the university; 2) the Student, with the help of the Instructor's Chairperson, has not succeeded in eliciting from the Instructor a response to his or her queries over a period of two (2) weeks. In this case, the Student may initiate a Level 1 appeal by submitting the Grade Appeal Form to the Instructor's Chairperson by the end of week 3.

V. Appeals

A. Level 1: Deadlines: end of week 3 of the Appeal Semester for Student to submit Grade Appeal Form to Instructor's Chairperson; end of week 5 to reach agreement. (8-week courses, end of week 3 to submit and end of week 4 to reach agreement).

1. Mediation with Instructor's Chairperson

The Student completes the Grade Appeal Form for Level 1 and sends it to the Chairperson by the end of week 3 (8-week courses, end of week 3). The Chairperson shall assist the Instructor and the Student in an attempt to settle the matter. If an agreement is reached to change the grade, the Instructor shall submit the grade change to the Registrar's Office within one week of the agreement. The Chairperson shall confirm that the grade has been changed within two weeks of the agreement. The record of the appeal and of any agreement shall be filed by the Chairperson with the appropriate Dean. If these parties fail to reach an agreement by the end of week 5 (8-week courses, end of week 4), the Student may go to Level 2 of this grade appeal procedure by submitting the Grade Appeal Form to the UASC by the end of week 6 (8-week courses, end of week 5).

If the Instructor is the Chairperson, the Student may appeal the grade directly to the UASC (Level 2).

2. Absent Instructor

In the case of an absent Instructor (as defined in IV.B.), the Student completes the Grade Appeal Form for Level 1 and sends it to the Chairperson by the end of week 3 (8-week courses, end of week 3). The Chairperson shall have the authority to adjust or uphold the grade. If an agreement is reached to change the grade, the Chairperson shall submit the grade change to the Registrar's Office within one week of the agreement. The record of the appeal and of any agreement shall be filed by the Chairperson with the appropriate Dean. If these parties fail to reach an agreement by the end of week 5 (8-week courses, end of week 4), the Student may go to Level 2 of this grade appeal procedure by submitting the Grade Appeal Form to the UASC by the end of week 6 (8-week courses, end of week 5).

B. Level 2: University Academic Standing Committee (UASC)

Deadlines: end of week 6 of the Appeal Semester for Student to submit grade appeal form to UASC, via the Faculty Senate President; end of week 9 for UASC to render decision. (8-week courses, end of week 5 to submit and end of week 7 to reach decision.)

The Student completes the Grade Appeal Form for Level 2 and sends it to the President of the University Faculty Senate, who shall forward it to the UASC by the end of week 6 (8-week courses, end of week 5). Upon receipt of the Grade Appeal Form, the UASC shall forward notice of the appeal to the appropriate Dean.

The sole basis for the UASC's deliberations and decision concerning a Student's grade appeal shall be the standard of "palpable injustice" as defined by Article I of this document. The UASC shall render its decision by the end of week 9 (8-week courses, end of week 7), following a hearing to which Instructor, Student, and others deemed appropriate shall be invited. The Student shall have the right to be accompanied by an advisor or support person, who is a silent non-participant in the hearing. Delays shall not be allowed on the basis of an advisor or support person's scheduling conflicts. The Student, Instructor, Chairperson, and relevant Dean shall be notified in writing of the Committee's decision, which shall include a written rationale. The UASC shall notify the Registrar within one week of the decision if a grade change is required. The decision of the UASC shall be final.

C. Deadlines and deadline extensions

1. "By the 2nd week" means 2 weeks (14 calendar days) into the semester, starting with the 1st day of classes. Other deadlines are to be interpreted similarly.

2. A Dean of the appropriate school or college may extend any grade appeal deadline, only at the Student's request, and only if the Student provides written evidence that significant extenuating circumstances led to the missed deadline. The request must be made, in writing, no later than the end of the first week of classes following the original grade appeal semester.

D. For purposes of record-keeping and administrative accounting to governmental regulatory authorities, a copy of the grade appeal form must be filed with the Dean of the Instructor's school or college at each stage of the appeal process. The Chairperson is responsible for forwarding copies to the Dean's office for a level 1 appeal; the President of the Faculty Senate is responsible for forwarding copies to the Dean's office simultaneously with forwarding a Level 2 appeal to the UASC; and the UASC is responsible for forwarding copies to the Dean's office after a Level 2 appeal has been completed.

VI. Summer Grade Appeal

A. Assumptions/Conditions

If a Student earns a grade in a course in the spring semester that prevents the Student from continuing in a program or major, the Student is eligible to appeal the grade during the summer.

B. Required Procedures

Summer session grade appeals follow the procedures described in Section V, subsections A through D, above, except that the deadlines for each part of process shall be amended as follows:

1. Discussion with Instructor: one week after course grades become available to Students.

2. Level 1—Mediation with Instructor's Chairperson: end of week 2 to submit and end of week 3 to complete mediation.

3. Level 2—UASC: end of week 4 to submit and end of week 6 for UASC to render final decision.

When the timeline established for the summer appeals process by this document would result in a delay of the Student's progress towards degree completion, all parties shall expedite the student's appeal with all due procedural promptness.

Instructors are strongly encouraged to participate in the Summer Grade Appeal Process either in person or remotely.

C. Faculty Compensation

Insofar as the Summer Grade Appeal would not take place during the Academic/Contract year, the Instructor and the members of the UASC shall be compensated for their participation according to the following formula unless they are employed under a full-year contract. The members of the UASC shall receive 4 hours of non-teaching credit load for each appeal; the chair of the appeal hearing shall receive 6 hours of non-teaching credit load for each appeal; the Instructor shall receive 2 hours of non-teaching credit load for each appeal.

VII. Interpretation

This section may not be invoked with respect to the interpretation of any item of the Collective Bargaining Agreement. If an issue develops concerning interpretation of this document, whether initiated by the Faculty Senate, a Faculty Member, or any member of the Administration, a binding decision on such an issue shall be made:

A. by agreement between the President of the University and a majority of the Executive Committee of the Faculty Senate or, failing to obtain agreement on an issue by this method;

B. by a committee consisting of one member selected by the Senate Executive Committee, one selected by the President of the University, and one selected by the first two committee members, who, by a two-thirds vote shall decide such an issue.

VIII. Implementation and Amendment

A. This document shall take effect upon approval by a two-thirds vote of the Faculty Senate with the concurrence of the President of the University.

B. This document may be amended by a two-thirds vote of the Faculty Senate with the concurrence of the University President.

Grade Appeal Process Timeline

  • For academic-year appeals, all events are counted from the first week of the semester following the semester in which the disputed grade was earned ("the Appeal Semester").
  • For 8-week courses, all events are counted from the first week of either of the next two 8-week course periods following the semester in which the disputed grade was earned.
  • For summer appeals, all events are counted from the time that course grades become available to Students.
  • For "F" grades, automatically assigned after expiration of an "I" grade, all events are counted from the time that the "F" grade becomes available to Students and the schedule is modified accordingly.
  Spring/Fall  8-Week Course Summer Appeal
Initiation of Discussion with Instructor Week 1 Week 1 Week 1
Completion of Discussion with Instructor Week 2 Week 2 Week 1
Level 1: Initiation of Mediation with Chairperson / Program Director
(Grade Appeal Form—Level 1, Part 1)
Week 3 Week 3 Week 2
Level 1: Completion of Mediation with Chairperson / Program Director
(Grade Appeal Form—Level 1, Part 2)
Week 5 Week 4 Week 3
Level 2: Appeal to University Academic Standing Committee
(Grade Appeal Form—Level 2)
Week 6 Week 5 Week 4
Level 2: Grade Appeal Hearing with University Academic Standing Committee ASAP ASAP ASAP
Level 2: Decision by University Academic Standing Committee Week 9 Week 7 Week 6

MIDTERM GRADES

As part of the course evaluation process, students will receive a midterm grade for courses directly from their instructors.The midterm grade will be given to the student either online or in writing during the eighth week of classes for full semester courses, and by the end of the fourth week for eight-week courses. A student who has not received a midterm grade should confer with the instructor. If this meeting does not result in the student's receiving a midterm grade, the student should contact the chairperson of the department in which the course is offered. For additional information the student is advised to consult with the appropriate academic dean.

Any student, especially a freshman who is doing unsatisfactory work ("D" or "F") at the time of midterm grade reporting, is encouraged to initiate conferences with his/her instructor and academic adviser.

ACADEMIC STANDING POLICY

All students shall demonstrate their ability to do college-level work. The University requires a minimum cumulative Grade Point Average (GPA) of 2.0 to be eligible for a bachelor's degree. Any student with a cumulative GPA of 2.0 shall be considered in Good Standing by the University (some programs may have higher GPA requirements). Students who fall below the required 2.0 shall face academic discipline. The three categories of academic discipline are: Academic Warning, Academic Probation, and Academic Dismissal.

Academic Warning

Students shall be placed on Academic Warning the first semester in which their cumulative GPA falls below 2.0. Students on Academic Warning shall be allowed to register for a maximum of 15 credits and must register for classes prior to the first day of the semester.

Academic Probation

Students who are on Academic Warning and fail to raise their cumulative GPA to the minimum 2.0 in the following semester shall be placed on Academic Probation. Students on probation shall be allowed to register for a maximum of 14 credits and must register prior to the first day of the semester.

Students on Academic Probation shall be allowed to continue at the University but shall remain on probation provided their semester GPA is at least 2.3. Once the cumulative GPA reaches 2.0, the student shall be removed from Academic Probation and shall be returned to Good Standing. Students shall have three (3) semesters to raise their cumulative GPA to 2.0. If the cumulative GPA is below 2.0 after the third semester of probation, the student shall be academically dismissed.

Academic Dismissal

Students on Academic Probation shall be Academically Dismissed if (1) their semester GPA is below a 2.3 and cumulative GPA is below a 2.0 during a semester they are on probation, or (2) their cumulative GPA remains below 2.0 after the third semester of probation. Students who are academically dismissed from Southern Connecticut State University are no longer matriculated at the University, and they may only register for courses on a part-time basis as non-matriculated students.

Note: If a student is on probation during the spring 2020 semester and approved to take course(s) for pass-fail, their probation will be extended for an additional semester and they will not be dismissed for failure to meet GPA requirements if the course(s) are passed.

If students are eligible to appeal for reinstatement to regain matriculation status, they may do so during or subsequent to the semester in which they are non-matriculated. All appeals shall be made to the Academic Standing Committee. Students shall be permitted to appeal for reinstatement only once.

CLASS ATTENDANCE

Regular class attendance is expected by the University and is the responsibility of the student. It is the responsibility of the student to understand the attendance policy in each course he or she takes, as outlined in each course syllabus.

When absent, students remain responsible for finding out what class activities occurred during the absence, and making up missed work if the instructor permits it. When a student knows in advance that it will be necessary to miss a class session, the student should inform the instructor.

When a student has missed a significant portion of coursework, which may be difficult or impossible to make up, the student should confer with the course instructor to explore options, including withdrawal or late withdrawal from the course. The student also may consult with an Academic Adviser, the Dean of Students or designee, or the Registrar's Office to consider various options.

Absences occasioned by official University activities, such as participation in conferences, intercollegiate athletic events, musical performances, and other events, must be documented in advance through the Office of the Dean of Student Affairs. A student that knows that such absences will occur shall confer with the instructor in respect to such absences.

Students may contact the Office of the Dean of Student Affairs with questions about the University's policy on class attendance.

Policy on Reporting Non-Attendance or Non-Participation

In order to ensure compliance with the United States Department of Education (US DoE) financial aid reporting requirements, Southern Connecticut State University monitors attendance and reports all students who stop attending or participating in on-ground classes or stop participating in online classes to the US DoE. This policy pertains to undergraduate and graduate students.

Group 1: Students who never attended/participated
Students who have never attended or participated in a class by the end of the third week of the semester will be reported to the Registrar via the designated electronic reporting portal. Pending further clarification, the student will be removed from the class roster by the Registrar's office.

Group 2: Students who stopped attending/participating
Students who have attended at least one class, but subsequently stop attending/participating will receive a grade of FS. The faculty member will enter this grade and include the last date of participation. The grade should be entered as soon as the instructor is aware of failure to attend/participate but at a minimum when submitting midterm and final grades. The FS grade will appear as an F on student transcripts.

READMISSION TO THE UNIVERSITY

Students who began attendance, then subsequently left, may apply to return to the University to continue their studies.  Students returning within 12-months, who did not attend another institution, or attempted fewer than 12-credits after leaving Southern, may complete the Readmission Application with the Registrar's Office.

Readmission applications are due no later than one week prior to the start of the semester to allow time for processing and student registration during the add/drop period.

Upon approval, students will be reinstated to their last program of study and will be held to the academic requirements of the catalog previously in effect.  In addition, students who left the University and now meet all requirements for graduation based on transfer credit(s), may apply for readmission through the Registrar's Office in order to apply for graduation.

Please note: Students who earned 12 or more credits at another institution, after leaving Southern, are not eligible to apply for Readmission through the Registrar's Office, and must complete a new application with the Admissions Office.

Readmission after 12-months:

Undergraduate students returning after 12–months, and otherwise following the same criteria above, may also complete the Readmission Application with the Registrar's Office; however, students will return as Undeclared majors in the current catalog year. Graduate students seeking readmission after 12-months must complete a new application with the Admissions Office.

Students who are able to present documentation regarding unforeseen personal circumstances beyond their control that may have impacted their ability to return to the University sooner, may complete the Readmission Application and include an appeal to the Academic Dean, to be considered for reinstatement through the Registrar's Office, and to their last program of study and catalog year previously in effect.

Readmission following Academic Dismissal:

Any undergraduate student who has been academically dismissed may continue study as a non-matriculated student.  Once he or she has attained a cumulative GPA of 2.0 or higher he or she may complete the Readmission Application with the Registrar's Office.

A graduate student who is dismissed must complete a new application with the Admissions Office, after the lapse of one semester, and include a petition to the graduate program coordinator describing why he or she will be successful if readmitted.

TEACHER EDUCATION PERFORMANCE ASSESSMENT

Teacher candidates must maintain good standing in the program in order to qualify for student teaching and a recommendation from Southern Connecticut State University for State of Connecticut initial teacher certification. They also must demonstrate the following:

  • Personal attitudes and dispositions that will affect her or his performance as a teacher;
  • Professional behavior appropriate to the context which demonstrate that actions reflect directly upon the status and substance of the profession;
  • Confidentiality of all information concerning colleagues and students obtained in the educational process; 
  • Integrity and honesty in written and verbal communication and in all coursework related to the professional program for teacher certification; and
  • An undergraduate academic performance of at least a 2.7 GPA average. A candidate, who after acceptance into a teacher education program completes 9 or more credits with a cumulative GPA of less than 2.7, will be placed on College of Education academic probation. The student will have one semester to raise the GPA to 2.7 or higher. Failure to do so will result in dismissal from the College of Education.

Revocation for Admission to Teacher Certification Programs

Students may be dismissed from teacher certification programs for any of the following reasons:

  • Demonstrated unprofessional behavior or an inability to respond appropriately in various contexts which affects her or his performance as a teacher;
  • Falsify or misrepresent any documentation or information provided for programmatic, academic, or professional qualification/competency purposes;
  • Does not achieve acceptable standard on the performance assessments required by the College of Education;
  • Other due and sufficient cause.

TAKING COURSES AT OTHER INSTITUTIONS

Matriculated students in good standing (2.0 GPA or higher) who plan to take courses at other institutions must obtain prior approval in order to apply this course work toward the degree requirements of the University. Transfer Credit Request forms are available online or in the Registrar's Office.

ADD/DROP POLICY

Students may add or drop courses online through their student web account through the end of the designated add/drop period for the given term, which will also determine students’ status for the semester as either full-time or part-time.  For specific dates please refer to the Registrar’s Calendar on the website.   This policy does not apply to students who are dropping all of their courses in a semester.  If dropping all courses in a semester, please refer instead to the Withdrawal from the University or Leave of Absence policies.

A dropped course will not hold an academic penalty nor appear on the final transcript.  Students charges will be adjusted based on their revised full-time or part-time enrollment status, after added and dropped courses are considered, and according to the published tuition and fee rates for the term.   Financial Aid recipients should contact the Office of Financial Aid & Scholarships, as the dropped course may reduce your financial aid award, which could result in you owing funds to the University and/or government.

Add/Drop Appeal

Late add/drops will be considered by the academic Dean’s Office in which the course resides for one-week following the add/drop period, under documented extenuating circumstances, or due to qualified military service leave. To add a course late, students must first receive permission from the Department Chair in Banner, and then may file the Add/Drop Appeal with the academic Dean’s Office for final approval. To drop a course late, students may also file the Add/Drop Appeal, but are not required to seek approval from the Department Chair. Students enrollment status will be adjusted as either full- time or part-time based on any late add/drop approvals granted.

COURSE CANCELLATIONS

Students will be notified of a course cancellation via their Southern e-mail account that their course was cancelled.  Student accounts will be credited based on the student's current enrollment status.

LEAVE OF ABSENCE

Students who need to take time off from their studies, with the intention of returning, must submit a Leave of Absence form to the Registrar’s Office and are strongly encouraged to meet with their faculty advisor to discuss plans for degree completion.  The leave of absence will be effective upon receipt of the form by the Registrar’s Office, or as indicated by the student if completing the semester, whichever is later.  Leave of absence requests are not retroactive and will not be accepted after the last day of the semester.

Students who take a leave of absence after the add/drop period, and prior to the end of the 12th week of the semester, will receive a grade of W (Withdrawal) on the transcript for each course in which the student is currently enrolled.  Thereafter, students will receive grades as assigned by the instructors.  Note: The deadline to take a leave of absence and receive a grade of W (Withdrawal) is extended to May 1, 2020 for the spring 2020 semester.  

Students may take a leave of absence for up to two consecutive semesters (12 months) without the need to reapply for admission when they return.  Students who fail to return within the approved 12-month time frame will be withdrawn from the University and will be required to reapply for admission.  Students on a leave of absence may register for the semester in which they are planning to return, but will not be considered enrolled at the University until they have returned to classes. Students who attend another institution while on leave must submit a Transfer Credit Request form in advance. 

Students may take a leave of absence for 100% refund of tuition and fees, less any non-refundable fees, prior to the start of the term.  Thereafter, students should consult the Refund Policy for the impact on charges due to course withdrawal while on a leave of absence.  Financial Aid recipients should contact the Office of Financial Aid & Scholarships, as a leave of absence may reduce financial aid awards, which could result in the student owing funds to the University and/or government. In addition, students are considered withdrawn while on a leave of absence and loans may enter repayment.

Under extenuating circumstances, or due to qualified military service leave, students may file an Appeal of the policies outlined above, within 30 days following the end of the last semester enrolled. 

Leave of Absence Appeal

Students may file an Appeal with the Registrar's Office to request a review of their circumstances in regards to the Leave of Absence policy, within 30 days following the end of the semester under appeal. Please be advised that submitting this request does not change any current academic or financial responsibilities, though a review associated charges and financial aid will be conducted. Any reduction to charges authorized by the University President, or designee, will be calculated after any grant or scholarship aid retained. Appeals will generally be reviewed within 2-3 weeks, and a response will be sent to the students University email or the mailing address on file.

The appeal process exists to assist students who can present information for consideration regarding unforeseen personal circumstances beyond their control that may have impacted their ability to remain in attendance at the University. The appeal process also exists for students serving in the United States Armed Forces, including the National Guard or Reserve, who have been called or ordered to active duty for a period of more than 30 consecutive days. Students are expected to first exhaust all academic options with faculty, and are encouraged to explore University services available including Academic Advisement, the Academic Success Center, and the Disability Resource Center.

WITHDRAWAL FROM UNIVERSITY

Students who wish to withdraw from the University, without the intention of returning, must submit a University Withdrawal form to the Registrar’s Office.  As an alternative to withdrawal, those students who need to take time off from their studies, with the intention of returning, should consult the Leave of Absence policy

Withdrawal will be effective upon receipt of the University Withdrawal form or upon the date a student completes withdrawal from all courses.  Students who withdraw after the add/drop period, and prior to the end of the 12th week of the semester, will receive a grade of W (Withdrawal) on the transcript for each course in which the student is currently enrolled.  Thereafter, students will receive grades as assigned by the instructors.  Note: The deadline to withdraw and receive a grade of W (Withdrawal) is extended to May 1, 2020 for the spring 2020 semester.  

When official notification has not been submitted, students who begin attendance in the semester, but then stop attending all courses, will be withdrawn from the University within 30 days following the end of the semester and will receive grades as assigned by the instructors; however, financial aid return calculations will be performed as of the midpoint of the semester, or the last date of attendance, whichever is later.  Students who do not return the following semester and have not taken a leave of absence, will be withdrawn from the University within 30 days of the start of the semester.

Students may withdraw from the University for 100% refund of tuition and fees, less any non-refundable fees, prior to the start of the term.  Thereafter, students should consult the Refund Policy for the impact on charges.  Financial Aid recipients should contact the Office of Financial Aid & Scholarships, as withdrawal may reduce financial aid awards, which could result in the student owing funds to the University and/or government, and to discuss loan repayment and exit counseling requirements.  For student who wish to return, please see the Readmission Policy, as readmission is not automatic.

Under extenuating circumstances, or due to qualified military service leave, students may file an Appeal of the policies outlined above, within 30 days following the end of the last semester enrolled.

Withdrawal Appeal

Students may file an Appeal with the Registrar's Office to request a review of their circumstances in regards to the University Withdrawal policy, within 30 days following the end of the semester under appeal. Please be advised that submitting this request does not change any current academic or financial responsibilities, though a review associated charges and financial aid will be conducted. Any reduction to charges authorized by the University President, or designee, will be calculated after any grant or scholarship aid retained. Appeals will generally be reviewed within 2-3 weeks, and a response will be sent to the students University email or the mailing address on file.

The appeal process exists to assist students who can present information for consideration regarding unforeseen personal circumstances beyond their control that may have impacted their ability to remain in attendance at the University. The appeal process also exists for students serving in the United States Armed Forces, including the National Guard or Reserve, who have been called or ordered to active duty for a period of more than 30 consecutive days. Students are expected to first exhaust all academic options with faculty, and are encouraged to explore University services available including Academic Advisement, the Academic Success Center, and the Disability Resource Center.

COURSE WITHDRAWAL

Students may withdraw from a course online through their student web account, effective upon the date submitted, during the withdrawal periods outlined below. Any student considering a course withdrawal should confer with his or her instructor and academic adviser, in order to understand his or her class standing, before withdrawing from a course. If withdrawing from all courses in a semester, please refer instead to the Withdrawal from the University or Leave of Absence policies.

Students may withdraw from a full term course prior to the end of the 12th week of classes; for an eight-week course prior to the end of the 6th week of classes; or for shorter terms per the Registrar's Calendar. Students will receive a grade of W (Withdrawal) on the transcript for each withdrawn course submitted after the add/drop period, and prior to the deadlines outlined above; thereafter, students will receive grades as assigned by the instructors.  Note: The deadline to withdraw and receive a grade of W (Withdrawal) is extended to May 1, 2020 for the spring 2020 semester. 

Students should consult Refund Policy for the impact on charges. A student's status as full-time or part-time will not change due to course withdrawals submitted after the add/drop period for the term; however, financial aid recipients should contact the Office of Financial Aid and Scholarships, as the withdrawn course(s) may reduce financial aid awards, which could result in the student owing funds to the University and/or government.

Late Withdrawal from a Course

After the scheduled time to withdraw from a course (see above) students may request a late withdrawal from their instructor. In a case where the instructor has determined that due to extenuating circumstance(s) a late withdrawal is justified, the instructor must submit a Late Course Withdrawal form to the Registrar's Office, approved and signed by both the instructor and the department chairperson. In the event that the instructor teaching the course is the department chairperson, the dean must also sign the form. No late course withdrawals will be accepted after the end of classes.  Note: For the spring 2020 semester, late course withdrawals may be considered past the last day of classes for students in an Incomplete status.

Students should consult Refund Policy for the impact on charges. A student's status as full-time or part-time will not change due to course withdrawals submitted after the add/drop period for the term; however, financial aid recipients should contact the Office of Financial Aid and Scholarships, as the withdrawn course(s) may reduce financial aid awards, which could result in the student owing funds to the University and/or government.

AUDITING A COURSE

Auditing a course is a reasonable alternative for a student who wants to take a particular course, but does not have the proper background. Students who audit a course pay the same tuition and fees they would if they opted for a grade. However, they receive no academic grade or grade points, and the course may not be included in the 12 credits needed for full-time status for financial aid purposes. Although no final grade is submitted, students do have the right to take exams, write papers, and have them evaluated.

Students may register to audit a course or change from credit to audit, anytime before the end of the third week of classes. However, the deadline for changing back to a traditional grade is the end of the period for adding or dropping courses. Prior to auditing, students must discuss with the instructor the criteria for a successful audit and receive the written approval of the instructor. Forms are available online and in the Registrar's Office.

ADMISSION TO THE PROFESSIONAL PROGRAMS

Sophomores who are not in liberal arts programs must apply to one of the professional programs during the first half of their fourth semester in the University. Each student must be interviewed by the personnel in charge of his or her chosen area. Those tentatively approved for acceptance may preregister for the junior year.

At the end of the fourth semester the application is reviewed by a personnel committee of the department to which the student has applied as his or her major area of study. Students may be denied acceptance if either academic or personal qualifications are unsuited for a particular area. When fixed quotas exist in an area, it is sometimes necessary to deny acceptance even though students may meet minimal standards.