Academic Standards and Regulations
It is the responsibility of the student to become familiar with and keep informed about the policies and regulations of the university and the School of Graduate Studies, Research, and Innovation, as well as with the special requirements of his or her own academic program area. While the faculty and administration of Southern will assist a student whenever possible, regulations will not be waived nor exceptions granted because a student is ignorant of regulations or claims that information was not provided by an adviser. Southern Connecticut State University, through its offices and/or appropriate committees, may suspend or dismiss any student from the university for reasons of scholarship, aptitude, conduct, or health. It is also the responsibility of the student to determine requirements of state and federal government agencies for professional certifications.
Academic Honesty Policy
The integrity of scholarship is the cornerstone of the academic and social structure of the university. It is the expressed policy of the university that every aspect of graduate academic life, related in whatever fashion to the university, shall be conducted in an absolutely and uncompromisingly honest manner. Violations of academic honesty are grounds for a failing grade and may result in dismissal from the School of Graduate Studies, Research, and Innovation. For more information, see the Student Handbook or BOR/CSCU Code of Conduct.
Master's Degree Requirements
Minimum requirements for a master 's degree for students who come to the program with appropriate and complete undergraduate preparation are given below. Students must consult the individual program descriptions for requirements that go beyond those of the School of Graduate Studies, Research, and Innovation.
1. All master 's degree programs at Southern require the successful completion of one or more of the following individual capstone experiences: A thesis, a comprehensive examination, or a special project. The capstone experience is the culminating academic event for students enrolled in a master 's degree graduate program. It requires students to demonstrate their ability to organize and synthesize knowledge and apply skills developed throughout their academic program. The student, with the approval of the graduate program adviser, may change from one option to another until the thesis proposal is accepted by the Dean of Graduate Studies, Research, and Innovation or until the first comprehensive examination is taken. The determination of the capstone experience is by the faculty of the academic department. All master's degrees should include one of the following:
- Thesis: The master 's thesis is a capstone experience of the master 's degree candidate and offers evidence of the student's original research and the results of that research. 9There are five types of theses that may be completed: (1) investigative or experimental, (2) historical or descriptive, (3) interpretive, analytical or critical, (4) creative or (5) qualitative. A thesis proposal must be approved by the thesis adviser, department chairperson, and the Dean of the School of Graduate Studies, Research and Innovation prior to the preparation of a final thesis. All theses must meet the form, style, and other requirements outlined in the Thesis Guidelines. The thesis must be directed by a member of the Graduate Faculty. The master 's degree is conferred after successful completion of a minimum of 30 credits including the thesis. Final theses must be submitted to the School of Graduate Studies, Research, and Innovation in accordance with the deadlines posted on the Graduate Studies Research and Innovation website.
- Special Project: The special project provides an opportunity for graduate students to complete an academically rigorous project that contributes in some meaningful way to the student's discipline and professional community. The special project involves the integration and application of discipline-specific knowledge, concepts, theory and skills in the development of a tangible product (a.k.a., deliverable), accompanied by a written report describing the process and results of the product's development. Students choose to complete a special project to demonstrate the ability to make independent use of and apply information and training, and to furnish objective evidence of their aptitude in their chosen field of study. A special project in the major field may be required at the discretion of the graduate program. The special project must be directed by a member of the Graduate Faculty. The master 's degree is conferred after successful completion of a minimum of 30 credits including the special project.
- Comprehensive Examination: The comprehensive examination in the major field is set by the graduate program concerned and may be scheduled any time after at least two-thirds of the planned program have been completed. A candidate who fails the comprehensive examination may petition the graduate program adviser for a second examination if there are extenuating circumstances. If the petition is not granted, the student will be dismissed from the program. Failure in the second examination results in dismissal from the program and exclusion from further candidacy. The master's degree is conferred after successful completion of a minimum of 30 credits.
2. Satisfactory completion of graduate credit hours required with a "B" (3.0) or higher quality point average. All courses completed for credit toward a planned program must be passed with a minimum grade of "C" (2.0). No graduate degree program may include fewer than 30 credits. Some graduate programs require minimum grades of "B" or higher. Courses completed with a grade of less than "C" will not be counted toward the planned program course requirements but the grade will be calculated in the program and overall graduate grade point average. Students who earn grades of less than "B" in courses may not delete those grades or courses from their programs.
3. Satisfactory completion all additional program degree requirements as defined in the particular graduate program.
4. Complete and submit an application for graduation within the time limits established in the Academic Calendar on the SCSU website. Graduation is not automatic upon completion of degree requirements. Students who do not apply for graduation will not graduate. Graduate students who wish to participate in the Graduate Commencement ceremony in May must RSVP at www.SouthernCT.edu/grad no later than March.
5. Pay all accounts owed the university. Records and diplomas of students owing money to the university will be held until the account is cleared.
NOTE: Well in advance of graduation, students who will graduate with a master's degree that includes teacher certification must check with the certification officer in the School of Education about the Connecticut State Department of Education requirement for subject knowledge testing called Praxis® Core.
ACADEMIC PROGRESS STANDARDS (SAP)
The Satisfactory Academic Progress (SAP) policy is based on federal guidelines that require each college and university to ensure that student aid applicants are progressing through their academic programs at an acceptable pace while maintaining an acceptable cumulative grade point average. The policy is separate and apart from other academic policies at the university.
Grade Point Average: (Qualitative) Graduate students are expected to maintain a cumulative grade point average of at least 3.0.
Credit Completion Rate (Quantitative): Graduate students are expected to successfully complete at least 67% of the credits attempted from the previous academic year attended or the last academic year attended at SCSU. Failed courses (F), audited courses (Z), courses which the student never attended (N), Incompletes (I), withdrawals (W, WF, and WP), course repetitions, non-credit remedial courses and grades not reported by a professor (R) will be included in this assessment. Transfer credits will be counted as attempted and earned credits in the calculation for determining SAP.
Maximum Credit Hours: A student may receive financial aid for attempted credits in their program of study; however, the number of attempted credits cannot exceed 150% of the university's published credit hours for the educational program in which the student is enrolled.
Students failing one or more of the SAP standards are ineligible to receive financial aid from the following federal and state financial aid programs managed by the Office of Financial Aid & Scholarships for the entire academic year (i.e., summer, fall and spring semesters) such as:
- Federal Parkins Loan
- Federal Direct Loan (subsidized and unsubsidized)
- Federal Direct Graduate PLUS Loan
- Federal Work Study
- Graduate Connecticut State University Grant
- State Scholarship and Grant Programs
After grades are posted in May, students who have not met the SAP standards will be
notified in writing of their ineligibility to receive financial aid at SCSU.
If extenuating circumstances exist which caused the student to fail one of the SAP standards, the student can submit an appeal for reinstatement of his/her financial aid as determined by SCSU. SAP appeals may be based on factors such as: (1) the death of a relative; (2) an injury to or illness of the student; or (3) other special circumstances.
To file an appeal, the student must complete the SAP Appeal Form and attach a written statement that addresses why he/she failed to make SAP and what has changed that will allow him/her to meet the SAP standards during the next academic year. The SAP Appeal Form, written statement and supporting documentation must be submitted per instructions posted on the School of Graduate Studies, Research, and Innovation website.
The School of Graduate Studies, Research, and Innovation will review each appeal and determine one of the following:
- the student's appeal may be denied thus making him/her ineligible for any Title IV funding and most other financial assistance for the next academic year. In this case, the student must regain eligibility without financial aid before consideration of a second appeal.
- the student's appeal may be approved. This will allow the student to receive financial aid contingent upon the successful completion of the requirements set forth in the SAP contract. The student will be placed on financial aid probation. Financial aid probation is a status a school assigns to a student who is failing to make SAP and successfully appeals. Eligibility for aid may be reinstated for one semester.
Sixth Year Certificate Requirements
Programs leading to the Sixth Year Certificate provide opportunities for experienced and qualified candidates to pursue a planned program of advanced graduate work beyond the master 's degree and to develop additional competency in an area of specialization.
Requirements two through five above, which govern the master's degrees, apply also to the Sixth Year Certificate. Applicants to sixth year certificates must hold a master 's degree from a regionally accredited college or university with a grade point average of at least 3.0. Requirement one is optional at the discretion of the Sixth Year Certificate Director.
All requirements, including any transfer credit, must be completed within a period of six years immediately preceding the awarding of the Sixth Year Certificate. Credits accepted in transfer must have been completed with a "B" (3.0) or higher grade and must be approved by the graduate program adviser. Transfer credit for the Sixth Year Certificate must have been taken after the master 's degree was earned and within the past six years. The sixth year planned program of studies requires at least 30 graduate credits with a minimum of 15 credits in 600-level courses as approved by the department in which the student is enrolled.
Doctoral Program Requirements
Requirements two through five above, which govern the master 's degrees, apply also to the doctoral program. Applicants to the doctoral program must hold a master 's degree from a regionally accredited college or university with a grade point average of at least 3.0.
Time Limitation to Complete Programs
All requirements for a graduate degree at Southern must be completed within a period of six years prior to the granting of the master's degree or sixth year certificate. The six year period begins with the semester in which the first graduate course is completed and applied to the program or the date of acceptance, whichever comes first. Graduate courses more than six years old at the time of graduation do not count toward meeting degree requirements. This includes transferred courses. If time for completion of courses in a program extends beyond six years, the student assumes the risk of having to meet new requirements. This means that both courses and programs have, at best, a six year validity.
Students enrolled in the doctoral program have seven years to complete the degree.
An extension of the time to complete degree requirements may be granted only if there are compelling extenuating circumstances. To obtain an extension, a student must petition his or her graduate program adviser in writing prior to the expiration of the course or program. The graduate program adviser then forwards the petition, with a recommendation, to the Dean of Graduate Studies. The student and the adviser will be notified in writing of the approval or disapproval of the petition. An extension of more than one year is rarely granted.
When an approved program expires, the student must reapply to the Office of Graduate Admissions. Courses that do not meet the six year validity period cannot be applied to a new program of study unless revalidated by examination. Some graduate programs permit revalidation, others do not. If the academic department has a revalidation process, the student's current state of knowledge and proficiency in the content, methodology, and skills of each course must be determined and certified by the graduate coordinator. School of Graduate Studies, Research, and Innovation policy does not permit revalidation of more than half of the coursework in a program. Revalidations must be approved and sent to the Office of Graduate Admissions before the student is readmitted.
Dual Degree Programs
Students who apply for a joint degree must meet the admission and graduation requirements of each program. Students are also required to be matriculated concurrently in each program. Dual degrees are awarded only when all requirements for each program are met.
Any student whose native language is not English must present one of the following: a TOEFL score of at least 550 paper based/213 computer based/79 or above on internet based exam; successful completion of ELS 112–English for Academic Purposes, or a score of 6.5 or higher on the IELTs, or a bachelor 's or master 's degree from an accredited institution in the United States. Those students whose scores indicate that they are not prepared for graduate study that is conducted in English will not be permitted to register for graduate work until proficiency in English is demonstrated.
Semester Course Load
The maximum load for a graduate student during the fall or spring term is 15 hours, and 9 to 12 credits is considered a full load. Courses audited do not count toward minimum graduate hours required for classification as a full-time student. Registration for more than 15 hours during any semester may be granted to students who have achieved an average of 3.25 or better in at least nine hours of graduate work. The student must present the Graduate School Dean with a completed "Petition for an Irregular Schedule" that has been signed by his or her adviser. There is an over-registration fee for registration of more than 18 credits (see Tuition and Fees).
Continuous enrollment requires that every graduate student be enrolled in a course every spring and fall semester from the time of acceptance by the School of Graduate Studies, Research, and Innovation until completion of all requirements for the graduate degree. Students who are not enrolled in a course during the semester in which they are completing work for a thesis, dissertation, practicum, internship, student teaching, or laboratory research must register and pay for IDS 900 (1 credit): Course Continuation. This course must be taken each spring and fall term until the work is completed. Students who must maintain their matriculation status while completing comprehensive exams or who wish to maintain their matriculation status while taking a leave of absence must register and pay for IDS 901 (0 credit): Continuous Enrollment. Graduate students who have completed all courses must remain continuing students until all degree requirements have been met. Failure to register for an academic course, IDS 900 or IDS 901, will result in automatic withdrawal from the program.
In extenuating circumstances, a student may petition for a waiver to the continuous enrollment policy. The waiver form must be signed by the Graduate/Program Coordinator before sending it to the Dean of Graduate Studies. If the waiver is approved by the Dean of Graduate Studies, a letter to that effect will be sent to the student with a copy to the Graduate/Program Coordinator, and the approved petition will be placed in the student's permanent file. NOTE: The period of exception is counted as a part of the six-year period allowed for completion of degree requirements. ALSO NOTE: Students who are admitted to the School of Graduate Studies, Research, and Innovation must register for a course beginning with their first semester. If they do not, then they must register and pay for the appropriate IDS course.
Undergraduate Courses for Graduate Students
Graduate program advisers may approve up to six undergraduate credits in courses at the 300 and 400 level completed at SCSU to fulfill the requirements for the master 's degree. Such coursework must be taken after a student is accepted to a graduate program and must not be of a remedial nature. This is typically done when a comparable graduate course will not be offered in the near future. Advanced undergraduate courses may be applied to master 's degree programs only, not to sixth year programs. Undergraduate courses are numbered 100 through 400. Graduate level courses are numbered 500 and higher.
Graduate Courses for Undergraduate Students
A senior in good standing, with at least a 3.0 GPA, may take graduate courses for graduate credit to meet undergraduate requirements or to apply graduate courses to a master 's degree at a later time, with the presentation of a completed "Petition for Irregular Schedule." The petition must have the signature of the student's adviser before it is presented to the Dean of the School of Graduate Studies, Research, and Innovation for approval. The petition must also be consistent with departmental stipulations regarding course eligibility. No more than nine semester hours in graduate courses may be earned by an undergraduate student toward a graduate degree at Southern. Graduate courses taken to meet undergraduate requirements may not be used as part of a future graduate program. Undergraduate students are limited to one graduate course per semester.
The following grades are used on the academic records:
|Letter Grade||Quality Point||Equivalent Relation to Performance|
|B-||2.7||Passing but below Graduate Standards|
|P||None||Pass in Pass/Fail courses|
|S||None||Pass in course taken under Pass/Fail option|
In addition, certain codes are used to indicate a course status:
|Letter Grade||Quality Point||Equivalent Relation to Performance|
|N||None||Student never attended|
|Q||None||Student successfully progressing through thesis, special project, or dissertation|
|R||None||No grade reported|
|WF||None||Officially withdrawn with failing grade|
|WP||None||Officially withdrawn with passing grade|
|I||None||See catalog section on 'Incomplete Courses'|
|I+||None||See catalog section on 'Incomplete Courses'|
Students who earn grades of less than "B" may not delete those grades or courses from their programs. However, additional courses may be added to the program for the purpose of raising the grade point average.
Some graduate programs require minimum grades of "B" or higher. Courses completed with a grade of less than "C" will not be counted toward the planned program course requirements but the grade will be calculated in the program and overall graduate grade point average. Students who earn grades of less than "B" may not delete those grades from their programs.
Semester grades are available to students through MySCSU/Banner Web. Semester grades are available for a time prescribed in the semester Schedule of Classes calendar. For official documentation of grades, requests must be made for University transcripts using the online form available on the Registrar's Office website. Requests for transcripts should include the following information: full name; address; student ID number; dates of attendance at Southern; complete name and address of recipient including zip code, institution, and department. At the student's request, transcripts may be held for completion of courses in progress until final grades are posted for the current semester.
Grade Point Average
The quality points for each grade are multiplied by the number of credits for the course. Total quality points for all courses are added and the sum is divided by the total number of course credits attempted. The result is the student's grade point average (GPA). The grades of "I," "P," "Q," "S," "W," "WF," "WP," and "Z" carry no quality points and the credits for these courses are not considered in the total credits attempted. These grades, therefore, have no effect on the GPA.
In all cases, the awarding of grades is the responsibility of the instructor. A student who believes that an instructor has made an error concerning a grade for a course must follow the grade appeal procedure as outlined in the student handbook.
For additional information, students are advised to confer with the appropriate academic dean.
With the approval of their graduate program adviser, matriculated students who have completed at least nine credits of graduate work with a "B" (3.0) or higher average are eligible to register for certain categories of courses on a pass-fail basis. The application form, which is available in the Office of Graduate Studies, must be accepted by the Registrar prior to the beginning of the fourth week of the semester.
Repeating a Course
A course may be taken more than once but, unless specifically noted otherwise, credit may be offered only once toward degree requirements. If a course is repeated, both grades will appear on the permanent record and will be used in determining the cumulative GPA.
The grade of "I" (Incomplete) is given for work that was passing but which could not be completed due to circumstances beyond the student's control. An "Incomplete" may not be given to enable a student to do additional work to raise a deficient grade. If the instructor deems that the reason the student has requested an "Incomplete" is valid, the instructor will determine whether requirements for completing work will be accomplished by completing the work in a manner satisfactory to the instructor not more than 30 days into the next semester, in which case a grade of "I" is assigned.
The instructor may at his or her discretion extend the time for the completion of an incomplete by filing the appropriate form with the Registrar's Office. The instructor will record an "I" on the grade sheet. If a student fails in his responsibility to complete the work within the time period the grade will automatically be changed to an "F."
Special Project/Thesis/Dissertation in Progress
The grade of “Q” is given for any Special Project, Thesis, or Dissertation course in which the Special Project, Thesis or Dissertation is still in progress. This grade indicates that the student is making satisfactory progress toward the completion of the Special Project, Thesis or Dissertation but that the Special Project, Thesis or Dissertation has not yet been completed. The “Q” grade should be the letter grade used for all Special Project, Thesis or Dissertation courses and/or for sections of IDS 900 related to Special Projects, Thesis or Dissertation until all work is completed and the Special Project, Thesis or Dissertation has been accepted by faculty member and or committee responsible for the oversight of the Special Project, Thesis or Dissertation and the School of Graduate Studies, Research, and Innovation so notified. At that time, all “Q” grades should be changed to the appropriate letter graded to be awarded to the student for the successful completion of the Special Project, Thesis or Dissertation.
Only matriculated students who have completed at least nine credits of graduate work and have attained at least a "B" (3.0) average are eligible for independent study. The application form, which outlines policies and guidelines, is available in the Office of Graduate Studies. A completed form must be presented to the Registrar's Office for scheduling before a student can register for independent study.
The amount of graduate work transferable to a graduate degree program is limited to a maximum of 9 credits for programs requiring 30 to 35 credits or 25 percent of the total credits for programs requiring 36 credits or more, not including prerequisites. Many graduate programs have more restrictive policies. Courses applied to a previously earned degree are not transferable. In order to be transferred, a course or courses must meet the following criteria:
- Graduate level from a regionally accredited institution authorized to grant graduate degrees
- Passed with a grade of "B" (3.0) or higher; ( pass/fail courses may not be transferred)
- Within the six year limit at the time of graduation
- Recorded on an official transcript from the granting institution
- Included on the planned program by the graduate program adviser
- Not used toward another degree
Students must submit an official transcript showing proof of completion of the course(s) to be transferred. Credit hours only, not grades, may be transferred. No transfer credit will be posted until the student has been accepted into a graduate program and has successfully completed at least one semester at Southern. The GPA is computed for grades earned at Southern only.
Transferred courses cannot be revalidated if beyond the six year limit for inclusion in a graduate program.
Waiver of Regulations
Students who wish to deviate from School of Graduate Studies, Research, and Innovation regulations and procedures must present a written petition to the graduate program adviser. He or she will review the petition and forward it, with a written endorsement, through appropriate department and academic school procedures, to the Dean of Graduate Studies who will make the final decision.
Dismissal and Probation
Any matriculated student who attempts nine or more credits that results in a overall quality point ratio of less than 3.0 is automatically on probation. If, after attempting an additional nine credits, the GPA is still below 3.0, the student will be dismissed from the School of Graduate Studies, Research, and Innovation.
A student whose overall GPA falls below 3.0 during the last semester of coursework will be placed on probation and given one semester to raise the GPA to the 3.0 level required for graduation. If, after completing an additional semester of work, the GPA is still below 3.0, the student will be dismissed.
A student who is dismissed may apply for readmission to the same program after the lapse of one semester. To be readmitted, the student must submit a new application and application fee as well as a petition to the graduate program coordinator describing why he or she will be successful if readmitted. The Graduate Program Coordinator will return the petition to the student with reasons for disapproval or will forward it to the Dean of Graduate Studies with a recommendation for approval.
The petition with the endorsement will be filed in the Office of Graduate Studies. If it is approved by the Dean of Graduate Studies, a copy will be sent to the graduate program adviser and the student. A petition that is not approved will be returned to the graduate program adviser with a letter stating the reasons for not approving the petition.
A readmitted student must achieve a minimum grade point ratio of 3.5 in the next 12 credits of coursework taken. Should the student fail to achieve 3.5, he or she will be dismissed from the School of Graduate Studies, Research, and Innovation with no option for readmission.
Some academic programs set higher standards than those of the School of Graduate Studies, Research, and Innovation for academic performance. Students matriculated in those programs are subject to the higher standards required in their programs.
The School of Education requires graduate certification students to maintain a 3.0 (B) grade point average. A student who, after acceptance to a teacher education program, obtains a grade point average of less than 3.0 will be placed on probation by both the School of Education and the School of Graduate Studies, Research, and Innovation and will be ineligible for student teaching. The student will have one semester to raise the grade point average to 3.0 or higher. Failure to do so will result in dismissal from the certification program.
Graduate education requires continuous evaluation of the student. This evaluation includes not only periodic objective evaluations such as grades, performance on comprehensive examinations, and acceptance of thesis or projects, but also subjective appraisal by the faculty of the student's progress and potential.
Continuation in a graduate program is contingent upon positive, ongoing faculty evaluation of the graduate student's grades, professional or scholarly attributes, and performance in real or simulated professional situations. A student may be suspended or dismissed from a graduate program for deficiencies in any of the foregoing.
In the event of alleged academic misconduct, the incident will be handled as outlined in the Southern Connecticut State University Student Handbook.
Southern Connecticut State University defines student misconduct as behavior that is in violation of regulations established by the Board of Regents for Higher Education, of University regulations, and of rules governing residence on University property. Graduate students, as citizens, are subject to all federal and state laws, in addition to all University regulations governing student conduct and responsibility. A student may be suspended or dismissed from the School of Graduate Studies, Research, and Innovation for violating laws, rules, or regulations.
Appeal of Dismissal/Student Grievances
Upon dismissal from an academic program and the recommendation of the School Dean, students also may be subject to dismissal from the University, from admission to matriculation in other academic programs, and from further course registration. Students should refer to the Southern Connecticut State University Student Handbook for detailed information on University policies and procedures regarding grievances.
Application for Degree/Diploma
A student must apply for graduation by completing the application on the web at www.SouthernCT.edu/registrar/applyforagraduatedegree/. The degree application must be completed according to deadline dates that are published for each degree cycle which are prior to the beginning of the last semester of coursework. (Check deadline dates with the Registrar's Office.) Any student who does not apply for graduation will not graduate. The transcript will show the courses and requirements completed but will not include the notation "DEGREE AWARDED" and the date of graduation. Students who fail to file by the prescribed time must file for the next application period.
Students must maintain an overall 3.0 GPA for courses in the planned program in order to be eligible to graduate.
Degrees are issued three times a year, in May, August, and December. There is no formal commencement exercise in August. Students completing requirements at the end of the fall or summer term may participate in the December commencement ceremony. All diplomas are mailed to addresses on file for you. Please be sure to review your address within MySCSU/Banner Web. Graduate commencement ceremonies are held in May and December. Students must apply to participate in the commencement ceremony.
The awarding of a master's degree or a sixth year certificate is not an automatic process. Students must apply for graduation online at SouthernCT.edu/offices/registrar/ and submit it by the established deadline. The Registrar's Office processes all applications for graduation and notifies students of their eligibility to graduate. Any student who does not submit a "Graduate Degree Application" to the Registrar's Office by the established deadline will not graduate.
Students who have been cleared for graduation by the Registrar's Office are eligible to participate in the graduate commencement ceremony. Students who wish to participate in the ceremony must complete the Commencement Participation Form online at: www.SouthernCT.edu/grad by the published deadline.
Academic regalia for commencement are available through the Southern Barnes & Noble Bookstore.
Full-time and part-time students may withdraw from a full semester course prior to the 10th week of classes; for an eight-week course, prior to the fourth week of classes. Such a withdrawal is recorded as a "W" on the transcript record. Each faculty member should provide formal evaluation so that each student will know his or her class standing prior to the end of the period for course withdrawals.
A student can withdraw online through student banner web services, prior to the end of the withdrawal period. It is understood that every student should confer with his or her instructor and academic adviser and the Office of Financial Aid (if applicable) to ensure proper advisement before withdrawing from a course. Students should check deadlines with the Registrar 's Office.
Withdrawals after the nine-week period (or after five-week period for eight-week courses) must be done with the consent of the instructor. Late course withdrawals are to be viewed as exceptions to the general policy. In a case where the instructor feels a late withdrawal is justified, the instructor should obtain and complete a Late Course Withdrawal Form available in the Registrar's Office. At this time the instructor will assign a grade of either "WP" (Withdrawn Passing) or "WF" (Withdrawn Failing). The Late Course Withdrawal Form must be approved and signed by both the instructor and the department chairperson. In the event that the instructor teaching the course is the department chairman, then the Academic School Dean must also sign the original form. The entire form will be submitted to the Registrar's Office.
If a student is denied a late course withdrawal, he or she may grieve that decision as the assignment of an allegedly improper grade in accordance with the procedures outlined in the Student Handbook.
No late course withdrawals will be allowed after the last scheduled class. No late course withdrawals will be allowed during the final exam period.
Course withdrawals may affect financial aid. Please consult with financial aid to determine if the financial aid will be cancelled or adjusted.
Withdrawal from Graduate School
Part-time or full-time matriculated graduate students who wish to withdraw completely from the graduate program must complete a "Graduate Student Withdrawal Form," which can be obtained from the Registrar 's Office website or the School of Graduate Studies, Research, and Innovation website. The student's status is then changed to that of a non-matriculated student immediately or at the end of the semester, as requested by the student. If a student who has withdrawn wishes to resume graduate study, re-application to the School of Graduate Studies, Research, and Innovation is required. This process is separate from withdrawal from courses in a given semester.
Treatment of Title IV Aid When a Student Withdraws
The law specifies how Southern Connecticut State University (SCSU) must determine the amount of Title IV program assistance that a student earns when withdrawing from school. The Title IV programs that are covered by this law are: Federal Pell Grants, Iraq Afghanistan Service Grants, Academic Competitiveness Grants, National SMART Grants, TEACH Grants, Stafford Loans, PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans.
When a student withdraws during the payment period or period of enrollment, the amount of Title IV program assistance that student has earned up to that point is determined by a specific formula. If the student received (or SCSU or parent received on the student's behalf) less assistance than the amount that the student earned, the student may be able to receive those additional funds. If the student received more assistance than the student earned, the excess funds must be returned by SCSU and/or the student.
The following is the order in which Title IV funds are returned:
- Direct Unsubsidized Stafford Loan
- Direct Subsidized Stafford Loan
- Federal Perkins Loan
- Direct Graduate PLUS
- Direct PLUS Loan
- Pell Grant
- Academic Competitiveness Grant
- National SMART Grant
- Federal SEOG
- TEACH Grant
- Iraq and Afghanistan Service Grant
After the excess funds have been returned for the above Title IV funds, the non-Title IV fund grants will be calculated, if applicable. These include:
- Connecticut Aid to Public Schools Grant (CAPS)/Governor's Scholarship, Need-Based
- Connecticut State University Grant (CSUG)
- Individual State Grants, such as Vermont Student Assistance, etc.
The amount of assistance that a student has earned is determined on a prorata basis. For example, if the student completed 30% of the student's payment period or period of enrollment, the student earns 30% of the assistance the student was originally scheduled to receive. Once a student has completed more than 60% of the payment period or period of enrollment, the student earns all the assistance that the student was scheduled to receive for that period.
If the student did not receive all of the funds that the student earned, the student may be due a post-withdrawal disbursement. If the student's Post-withdrawal disbursement includes loan funds, SCSU must get the student's permission before it can disburse them. A student may choose to decline some or all of the loan funds so that the student does not incur additional debt. SCSU may automatically use all or a portion of the student's post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school). SCSU needs the student's permission to use the post-withdrawal grant disbursement for all other school charges. If the student does not give permission, the student will not be offered the funds. However, it may be in the student's best interest to allow SCSU to keep the funds to reduce the student's debt at the school.
There are some Title IV funds that a student may be scheduled to receive that cannot be disbursed to the student once the student withdraws because of other eligibility requirements. For example, if the student is a first-time, first-year undergraduate student and the student has not completed the first 30 days of the student's program before the student withdraws, the student will not receive any FFEL or Direct Loan funds that the student would have received had the student remained enrolled past the 30th day.
If a student receives (or SCSU or parent receives on his behalf) excess Title IV program funds that must be returned, SCSU must return a portion of the excess equal to the lesser of:
- The student's institutional charges multiplied by the unearned percentage of the student's funds, or
- The entire amount of excess funds.
SCSU must return this amount even if it didn't keep this amount of the student's Title IV program funds.
If SCSU is not required to return all of the excess funds, the student must return the remaining amount. Any loan funds that the student must return, the student (or the student's parent for a PLUS Loan) repays in accordance with the terms of the promissory note. That is, the student makes scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds that a student must return is called an overpayment. The maximum amount of a grant overpayment that a student must repay is half of the grant funds the student received or was scheduled to receive. A student does not have to repay a grant overpayment if the original amount of the overpayment is $50 or less. A student must make arrangements with SCSU or the Department of Education to return the unearned grant funds.
SCSU is required to return the unearned funds within 45 days from the date OFAS has determined the student has withdrawn.
If a student withdraws online from all courses, the student is subject to the withdrawal calculation. SCSU is required to determine the portion of the financial aid the student has earned and the portion of financial aid to be returned to the appropriate fund. If a student plans on withdrawing from all courses for a semester, the student should download the withdrawal form and submit it to the Registrar's Office. The student will be responsible to pay any outstanding balance that the student may owe to the university.
If a student received financial aid during the semester and decides to withdraw from a course or several courses during the semester this may have an impact on the amount of financial aid a student may be eligible to receive for the semester. In some cases the financial aid may be adjusted or canceled depending on the total number of credits registered for the semester. Therefore, the student will be responsible to pay any outstanding balance that the student may owe to the university.
SCSU is required to perform the withdrawal calculation for students who decide to stop attending classes and never withdraw from the university. SCSU will determine the last date the student attended and perform the withdrawal calculation. If the student did not attend any of the classes, SCSU is required to return all of the funds back.
The requirements for Title IV program funds when the student withdraws are separate from any refund policy that SCSU may have. Therefore, the student may still owe funds to SCSU to cover unpaid institutional charges. SCSU may also charge the student for any Title IV program funds that the school was required to return. If a student does not already know what the student's school's refund policy is, the student can ask the Office of Financial Aid & Scholarships for a copy. SCSU can also provide the student with the requirements and procedures for officially withdrawing from school.
If a student has questions about the student's Title IV program funds, the student can call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243).TTY users may call 1-800-730-8913. Information is also available on Student Aid on the Web at studentaid.ed.gov.
Subject Abbreviations for Courses
Course listings include those courses which have been offered within the past five years. The subject abbreviations for graduate courses are:
|Art of The Oral Tradition||AOT|
|Counseling and School Psychology||CSP|
|Information and Library Science||ILS|
|Master of Business Administration||MBA|
|Marriage and Family Therapy||MFT|
|Recreation and Leisure||REC|
|Research, Statistics, and Measurement||RSM|
|School Health Education||SHE|
|Teaching English Learners||TSL|
|World Language and Literatures||WLL|